Administrative Support AST III

Apply now Job no: 540702
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support
Department:  - MD-PALLIATIVE CARE DIVISION

• Attendance at and maintenance of Division meetings, including scheduling participants and space, arranging food, ensuring streaming capabilities are operational, managing sign‑in sheets, and preparing minutes.
• Oversight of education activities, including fellowship development and medical student course reporting.
• Oversight of Palliative Lecture Series and coordination of the Annual division CME event.
• Provide quality oversight of research proposal preparation, including IRB protocols, literature searches, and collaboration coordination.
• Function as the institutional CAPC coordinator.
• Serve as the administrative liaison with Haven Hospice and other local hospices.
• Complete inpatient schedules and enter into hospital on‑call system.

• Provide administrative support to the division chief, requiring the highest level of professionalism and confidentiality.
• Assist with processing and tracking faculty leave requests.
• Faculty effort coordinator.
• Develop recruitment itineraries for faculty candidates.

• Ensure division purchases are made and processed according to University and Department policy and in alignment with budget.

• Assist in facilitation resolution of administrative, operational and communication issues between the division and other institutional entities.
• Develop and implement business plans, special projects and strategies.
• Other duties as needed.

$21-23/hr

• High school diploma or equivalent and seven years of relevant experience.
• Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

• Bachelor’s degree in Healthcare, Business Administration or an appropriate area of specialization.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Advertised: 22 Jul 2026 Eastern Daylight Time
Applications close: 29 Jul 2026 Eastern Daylight Time

The University of Florida is an Equal Employment Opportunity Employer.