Academic Assistant II

Academic Assistant II

The College of Journalism at the University of Florida is seeking a detail-oriented, collaborative, and highly organized Academic Assistant II to support the CJC Division of Distance Education. Reporting to the Director of Online Graduate Programs, the academic assistant serves as a primary support staff member for a complex academic program. The ideal candidate will be adept at simultaneously handling responsibilities from multiple areas including admissions, enrollment, advising and administrative duties to support the Director.

In this role, you'll serve as the first point of contact for applicants, students, and faculty, supporting the division's core operations. The ideal candidate will have strong verbal and written communication skills, enjoy working as part of a team, and be comfortable managing multiple deadlines in a fast-paced environment. A keen eye for detail, excellent organizational skills, and a solid foundation in office administration are essential.

Key duties:

• Assists with admissions processes, including prospect communication, application processing, recruitment events, applicant notifications, decision letters, and related activities.
• Provides academic and general information to current and prospective online graduate students.
• Maintains accurate records and ensures the secure handling of university documents.
• Collaborates with departmental, college, and university staff to support student success and program operations.
• Coordinates administrative functions, including travel documentation, PCard transactions, office supply orders, shipping, and related support.
• Collaborates with the web team to facilitate updates to the website.
• Supports senior leadership with reporting, program planning, and other administrative activities.
• Ensures compliance with university policies, departmental standards, and admissions and administrative procedures.

Why work with us?

The University of Florida is ranked #6 among public universities by U.S. News and World Report. UF has a student body of over 55,000 who come from all 50 states in the United States and more than 100 countries.

Our benefits are incredible:
We offer top-of-the-line health insurance, a huge selection of supplemental plans, state retirement programs and more. Explore the comprehensive suite of options:

We promote work-life balance:
You will earn over a month of leave time every year plus 2 weeks of holidays and 8 weeks of paid family medical leave for life events. Accrual starts day 1 of employment! Check out all leave programs:

Advance your education:
The University of Florida cares about developing its team members, and that includes reduced tuition toward higher education. We would support work toward earning a master's or doctorate.

Expected Salary: $20.50 - $24.25 per hour; commensurate with education and experience

Required Qualifications:

High school diploma or equivalent and three years of relevant experience.

Special Instructions to Applicants:
Must upload cover letter, resume, and list of references for consideration. This position is in person, Monday – Friday, 8am – 5pm. Application must be submitted by 11:55 p.m. (ET) of the posting end date.