Academic Program Spec

Academic Program Spec I

Job No: 541000

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Academic Advising/Support, Office/Administrative/Fiscal Support, Student Services

Department:  - BA-UPO INTERNATIONAL

Academic Program Spec I

Bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience.

One of the nation's top-ranked undergraduate public business schools, the Heavener School of Business offers bachelor's degrees in Finance, General Studies, Information Systems, Management, and Marketing to more than 5,000 students. The four pillars that drive the Heavener School of Business are Academics, Career Development, International Studies, and Leadership. With this foundation, Heavener graduates are prepared to build exceptional careers and lead lives of purpose.

The University of Florida is a major research institution that is leading the way by harnessing the power of artificial intelligence (AI), leveraging the brightest minds, and educating the next generation of leaders to solve some of the world's most formidable challenges. Every day, the people and programs at the University of Florida solve problems, change lives and widen our view of what's possible.

See what our work means for you.

• Serving as the primary contact for the IP Office, addressing general inquiries through various communication modes.
  
  Undertaking general office responsibilities, including reception duties and supply orders.
• Oversees the process of application audit and review, and application stage progression for all study abroad applications, including providing critical information to applicants regarding next steps, sorting application materials, and liaising with newly admitted students and University of Florida's International Center (UFIC).Oversees the processing of applications and records and makes independent decisions regarding application audits and pre-approvals for Heavener International Study Abroad Programs following prescribed guidelines.
  
  Provides information and advice to current and prospective students, parents, faculty regarding academic programs, admissions, financial aid, and scholarships.
• Manages calendars for the IP department, as well as overseeing and processing course equivalency requests.
• Assisting in scheduling activities such as information sessions, setting appointments, organizing meetings, and preparing promotional materials.
• Updating academic resources such as program websites.
• Assisting with document preparation and travel arrangements.
• Assisting the IP Team in coordinating study abroad events including Study Abroad Fairs, Business Bashes, etc.
• Processing HSB sponsored programs' transcripts.
• Contributing to program assessment and performance.
• Recruiting, training, and supervising student assistants for the IP department.

Candidates are required to exhibit excellent written and oral communication as well as strong Microsoft and excel skills including teamwork and collaboration.

$49,000 - $51,400

Bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience.

Bachelor's degree and a minimum of two years of full-time professional experience.

Experience with and knowledge of Terra Dotta is highly desirable.

Health Assessment

Required:

No

Applications Close: 08 September 2026

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at  (TDD) or visit Accessibility at UF.