Office, Office Administrator​/ Coordinator, Data Entry

RAMS Skilled Trades is seeking an organized Office Coordinator to support our fast-paced construction staffing team. In this role, you will manage phones, greet visitors, process new-hire paperwork, maintain employee files, and assist with scheduling skilled tradespeople to commercial, industrial, and residential projects. You'll input timesheets, help with basic billing tasks, and keep databases accurate and up to date. This position supports a safety-first, team-oriented culture, working closely with recruiters and field staff to ensure smooth daily operations and excellent client service in a growing construction staffing firm.

Responsibilities

• Answer phones, greet visitors, and serve as first point of contact for office inquiries
• Process new-hire paperwork and maintain accurate employee files
• Support scheduling and dispatch of skilled trades workers to client job sites
• Enter timesheets and assist with basic billing and invoicing tasks
• Maintain and update databases, spreadsheets, and digital records
• Coordinate office supplies, mail, and general office organization
• Support recruiters with candidate onboarding, document collection, and compliance
• Assist with safety documentation and distribution of company policies
• Prepare simple reports, forms, and correspondence as needed
• Collaborate with team members to ensure smooth daily office operations

Required Skills

• Office administration
• Construction industry terminology
• Scheduling and calendar management
• Customer service
• Data entry and record keeping
• MS Office (Word, Excel, Outlook)
• Applicant tracking or CRM software
• Invoicing and basic billing support
• Document management
• Phone and email communication