Senior Staff Assistant

Job Title

This is highly specialized and complex office work performing office and administrative duties of wide variety and scope.

Graduation from high school or equivalent and three years general office/clerical and/or customer service experience; or any equivalent combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status. College course work will substitute for experience on a year for year basis Must be able to type at a rate of 35 correct words per minute as required by the position.

Successful completion of all applicable background checks pre-hire and ongoing are required.

This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with the County's core values. Assists department head or designee in reviewing complaints or requests for services from the general public or other County departments. Prepares responses to requests;

provides background information to supervisor to aid in responding to request. May coordinate the activities of subordinate employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; and conducting departmental training and orientation. Assists in the preparation of departmental budgets and prepares reports and statistical data. Makes recommendations, performs limited analysis, reviews and monitors budgets. Assists in the preparation of payrolls, purchase orders, purchase requests and other fiscal and statistical data.

Establishes and maintains office filing systems; classifies and codes materials for filing; locates and retrieves files and materials as required. Schedules appointments for superior; arranges travel schedule and makes travel reservations. Prepares office/departmental paperwork such as correspondence, reports, forms, agendas and related material. Takes and transcribes minutes as required. Opens, sorts and distributes incoming office/departmental mail; collects, seals and stamps outgoing mail.

Files office correspondence and records; ensures that notices, memoranda, directives and related material are properly distributed. Prepares, interprets and maintains department policy and procedure manuals and interprets complex and detailed data. Drives a County and/or personal vehicle to perform required duties (Community support Services). Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.

For Community Support Services only:
Drives a County vehicle daily for mail runs to downtown location, frequently drives a County vehicle to pick up special items needed for the office and/or special events and occasionally drives County vehicle to Fleet for repairs.

An organization is only as good as the people it employs. To attract and retain the best team possible, the offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.

Medical/Health Insurance

Employee Life Insurance

Florida Retirement System

Employee Assistance Program

Dental Insurance

Vision Insurance

Supplemental & Dependent Life Insurance

Deferred Retirement Program

Flexible Spending Accounts

Roth IRA

Tuition Assistance Program

NOTE:

For detailed information regarding available benefits .

You may also view Frequently Asked Questions (FAQs) regarding benefits.

FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee.

TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational…