Academic Assistant III - Languages, Literature and Culture

Academic Assistant III

Academic Administration Coordinates development and maintenance of the department's course schedule across its language and academic programs, including collecting instructional information, entering and reviewing scheduling data, coordinating changes, and resolving scheduling discrepancies. Serves as a departmental resource to faculty and program coordinators regarding established course scheduling, registration, grading, and instructional administration processes. Coordinates registration activities across department programs, including enrollment requests, waiting lists, controlled enrollment, drop/add activity, and resolution of registration issues within established guidelines.

Coordinates administrative processes for individual work, research, thesis, dissertation, and other specialized course sections, ensuring appropriate enrollment and grading information is maintained. Reviews academic and instructional records for completeness and accuracy and resolves discrepancies with faculty, students, program coordinators, and appropriate university offices. Coordinates faculty teaching certification and instructional reporting processes, including Grade-A-Gator and other required academic reporting. Tracks academic deadlines and communicates requirements to faculty, teaching assistants, adjunct instructors, program coordinators, and students as appropriate.

Processes and maintains academic documentation, including grade changes, incomplete grade contracts, registration documentation, and other student academic records. Coordinates textbook and instructional material adoption processes across departmental programs and assists with documentation related to course materials and supply fees. Compiles, reviews, and maintains course, enrollment, instructional, and related academic data for departmental reporting, planning, and decision-making. Identifies recurring academic administrative issues and recommends improvements to departmental processes, records, and workflows.

Graduate Administration Coordinates administrative support for the department's graduate programs in collaboration with graduate coordinators, faculty leadership, and department administration. Coordinates graduate admissions processes, including organizing and reviewing application materials for completeness, maintaining applicant records, communicating with applicants, and facilitating materials for faculty review. Maintains graduate student records and monitors administrative milestones, documentation requirements, and deadlines. Serves as an administrative resource for prospective and current graduate students regarding established departmental and university processes and requirements.

Coordinates with faculty, students, and university offices to resolve graduate registration, records, admissions, and other administrative issues. Tracks graduate program activities and deadlines and follows up with students and faculty regarding outstanding administrative requirements. Compiles admissions, enrollment, student status, and other graduate program data for departmental use and reporting. Assists graduate program leadership with development and maintenance of program materials, instructions, forms, and administrative resources.

Program Coordination Provides advanced administrative support to department leadership, faculty, and program coordinators across the department's multiple language and academic areas. Coordinates recurring departmental academic processes requiring information or action from multiple programs and ensures required materials are completed and submitted by established deadlines. Assists with preparation and maintenance of faculty instructional assignment information and other academic activity records. Coordinates routine appointment, reappointment, and related documentation for teaching assistants, adjunct instructors, student assistants, and other assigned temporary personnel in coordination with department administration and appropriate college offices.

Maintains departmental administrative records and develops tracking systems to support accurate and timely completion of recurring…