Executive Assistant Senior

If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account.

Make a difference in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it’s a chance to contribute to community success and to help enhance the Gainesville way of life.

This is a permanent full-time position working 40 hours per week with the Department of Parks, Recreation and Cultural Affairs (PRCA). It will support the Assistant Director within the Administration Division of the department. The Administrative Division handles department-wide tasks including budget, contracts, accreditation, master planning, customer service, as well as special projects. Duties assigned to this position include management of public records requests through JustFOIA and managing agenda items in eScribe.
PRCA provides a fast moving and exciting environment that provides integral services to our neighbors. Successful applicants for this position will be highly organized, be able to anticipate opportunities and issues, be detail oriented, be an effective communicator and be able to work on multiple projects/tasks simultaneously. They will also be technologically savvy and adaptive to changing priorities.

To be considered for this position you must take and pass the City of Gainesville:

• Excel

THIS POSITION REQUIRES A DRIVER’S LICENSE

This is advanced, diversified, often confidential and moderately complex administrative and staff work supporting a senior level manager who oversees diverse activities within their department. Duties require some independent judgment through the application of problem solving, decision making, dependability and initiative and the ability to process and resolve various departmental issues. Positions allocated to this Classification may assign and review the work of Staff Assistants and Staff Specialists.

Duties must be performed at a high level of competence and require discretion and judgment with respect to matters of significance.

Positions allocated to this classification report to a senior level manager of a department with multiple divisions (who is a member of the Executive Team).. Work is performed under general supervision and is normally reviewed upon completion. Work in this class is distinguished from higher classes by its lack of managerial responsibility and from lower classes by its coordination of administrative activities, latitude for discretion and decision making, supervisory responsibility and work of a confidential and sensitive nature.

This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.

Depending on area of assignment:

• Develops, plans, and oversees administrative details and coordinated workflow of assigned area.
• Serves as staff liaison to special committees and boards and represents the department by attending meetings or serving on assigned committees. Prepares meeting agendas, photocopys and/or assembles back-up documentation, mails packets to board and staff members.…