Executive Staff Assistant - Commissioners Office

Minimum Qualifications

Graduation from high school or equivalent, and three years of general office/clerical and/or customer service experience; or any equivalent combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.

Graduation from high school or equivalent, and three years of general office/clerical and/or customer service experience; or any equivalent combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.

This position requires a passing score on the following County's skills assessment tests:
Microsoft Excel, Microsoft Word, and Microsoft PowerPoint with a minimum score of moderate knowledge and TYPING with minimum correct words of 35 wpm. Please ensure the testing is done for Alachua County. The assessment tests can be taken in person or online/remotely through the Career Source North Central Florida. The applicant must contact Career Source North Central Florida at: as to arrange testing.

Passing scores must be received by the Human Resources Office via email at achr no later than five business days after the posting closes. Career Source North Central Florida is not responsible for submitting test scores to the Alachua County Human Resources Office. All scores are valid only for a period of 2 years from the date of testing.

Successful completion of all applicable background checks pre-hire and ongoing are required.

This is highly specialized and complex office work performing office and administrative duties of wide variety and scope for the Alachua County Board of County Commissioners (BoCC) and the County Manager's Office.

An employee assigned to this classification is expected to make decisions and act independently in accordance with established office policies and procedures. Supervisor may review non-routine decisions.

Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports and observation of results obtained.

This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Assists in reviewing complaints or requests for services from the general public or other County departments.

Prepares responses to requests; provides background information to supervisor to aid in responding to request. Serves as a gate-keeper, referring citizens to the responsible Deputy/Assistant County Manager before elevating inquiries to the County Manager. Establishes and maintains electronic and hard copy filing systems; classifies and codes materials for filing or data entry; locates and retrieves files and runs reports as required.

Prepares correspondence, reports, and forms. Takes and transcribes minutes. Opens, sorts and distributes incoming office/departmental mail; collects, seals and stamps outgoing mail. Ensures that notices, memoranda, directives and related material are properly distributed. Prepares and maintains office policy and procedure manuals. Responsible to publicly notice Commission and Advisory Board meetings.…