Office Manager​/Executive Assistant

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9 days ago Requisition

Salary Range: $24.00 To $25.00 Hourly

Title:
Office Manager/Executive Assistant

Department:
Office

Reports to:
President, CEO

Classified:
Non-Exempt - Hourly

Position Summary

This position is responsible for providing high-level administrative support to the Executive Director and other Leadership staff.

Essential Duties and Responsibilities

• Provides high-level administrative support and assistance to the Executive Directors and/or other assigned leadership staff.
• Acts as the point of contact among executives, employees, clients and other external partners.
• Performs clerical and administrative tasks including answering phone, drafting letters, memos, invoices, reports, and other documents for senior executive staff.
• Arranges travel and accommodations for executives.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior executive staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies.
• Manage building maintenance coordination, including the management and maintenance of all office equipment.
• Performs additional duties as assigned by executives.
• Performs other related duties as assigned by management.

• This job has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Associate’s Degree (AA) or Bachelor’s Degree in Business Administration, Office Administration, or a related field required; 5 years of executive administrative experience may be substituted for education.

Computer Skills

To perform this job successfully, an individual should have advanced computer knowledge and use of Microsoft Office.

• Microsoft 365
• Electronic Mail Software (Outlook)
• Presentation software (PowerPoint)

Other skills required

• At least five years of related experience required.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type minimum of 50 words per minute.
• Extremely proficient with Microsoft 365 or similar software with the ability to learn new or updated software.
• Adaptability - Adapts to changes in the work environment;
  Manages competing demands;
  Changes approach or method to best fit the situation;
  Able to deal with frequent change, delays, or unexpected events.
• Analytical - Synthesizes complex or diverse information;
  Collects and researches data;
  Uses intuition and experience to complement data;
  Designs work flows and procedures.
• Attendance/Punctuality - Is consistently at work and on time;
  Ensures work responsibilities are covered when absent;
  Arrives at meetings and appointments on time.
• Business Acumen - Understands business implications of decisions;
  Displays orientation to profitability.
• Cost Consciousness - Works within approved budget;
  Develops and implements cost saving measures;
  Contributes to profits and revenue;
  Conserves…