Conference-Event Planner III - Continuing Medical Education - College of Medicine

Conference-Event Planner III – Continuing Medical Education (CME), College of Medicine

Job No: 538753
• Work Type:
Full Time
•

Location:

Main Campus (Gainesville, FL)
• Departments:  – MD-CME

Lead the planning and execution of Continuing Medical Education conferences and events ranging from small local programs to large national meetings.

• Collaborate with faculty, Educational Affairs, the Event Manager, and other stakeholders to define event goals and objectives.
• Develop event operating procedures, establish planning timelines, and assign tasks to ensure seamless execution.
• Coordinate venue selection, audiovisual services, catering, accommodations, transportation, signage, and event materials.
• Manage exhibitor booths, sponsorship logistics, promotional spaces, and vendor relationships.
• Oversee domestic and international travel arrangements for event speakers.
• Conduct pre-conference logistics meetings and serve as the primary point of contact for attendees during programs.
• Lead and direct on-site support staff throughout event execution.
• Develop budget recommendations, monitor expenditures, and negotiate contracts with vendors and sponsors to ensure alignment with approved budgets.
• Partner with the Dean’s Office event planning team to oversee day-of-event coordination and troubleshoot attendee and presenter needs in real time.
• Conduct post-event assessments, analyze outcomes, and implement process improvements to strengthen future CME programs.

• Bachelor’s degree in an appropriate area of specialization and three years of relevant experience, or high school diploma and seven years of relevant experience. Equivalent coursework may substitute for required experience.
• Experience in event planning, including budget management, vendor negotiations, and on-site operations.
• Excellent verbal and written communication and interpersonal skills.
• Proficiency with Windows, Microsoft Word, Excel, and Outlook.
• Strong organizational skills, ability to meet deadlines, and ability to work independently and as part of a team.
• Customer-service orientation and ability to establish and maintain effective working relationships with internal and external contacts.

• Low-cost State Health Plans – Medical, Dental, and Vision Insurance.
• Life and Disability Insurance.
• Generous retirement options.
• Comprehensive Paid Time Off (including over 10 paid holidays, paid family, sick, and vacation leave).
• Personal and professional development opportunities – UF Training, Leadership Development, Linked In Learning, and more.
• Tuition assistance through the UF Employee Education Program.
• Public Service Loan Forgiveness (PSLF) eligible employer.

$53,000 – $60,000, commensurate with education and experience.

19 May 2026

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The University of Florida is an Equal Employment Opportunity Employer.

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