Research Administrator I​/II

Classification

Title:

Research Administrator I/II

Classification

Minimum Requirements:

Level I:
Bachelor's degree; or an equivalent combination of education and experience.

Level II:
Bachelor's degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.

Job Description:

The University of Florida's College of Pharmacy is looking for someone interested in stepping into the dynamic world of research administration, joining a skilled and experienced team supporting faculty, staff and students as they turn innovative research ideas into real-world impact. This position will be equipped to provide full grant life cycle support with a focus on post-award administration. The Shared Service Center (SSC) Research Administrator I or II assists with supporting a culture centered on excellent and efficient customer service while maintaining relationships with the units served.

Strong applicants will possess, or show aptitude for development in: strong written and verbal communication skills; flexibility in work assignments; ability to adapt processes and communication approaches to different audiences; time management and personal organization to meet deadlines; efficient task switching; independent problem solving and analytical skills; ability to balance a high level of detail orientation while supporting research intensive faculty;

ability to work effectively in a collaborative, customer-service oriented and collegial team environment as well as independently.

In addition, strong applicants for the Research Administrator II will have experience in the foundational components of grant life cycle support outlined in the job description.

Key Responsibilities include:

* Support the administration of sponsored grants and contracts, including award setup, budget monitoring, payroll distributions, expense reconciliation, and closeout activities.

* Assist faculty with grant-related requests such as no-cost extensions, carry forward requests, budget transfers, and cost-sharing requirements.

* Prepare and review financial reports for Principal Investigators and provide guidance on grant expenditures, effort commitments, and compliance requirements.

* Monitor subawards, invoice approvals, reporting deadlines, and research compliance activities, including IRB and IACUC requirements.

* Coordinate the preparation, review, and submission of grant proposals to federal, state, and private sponsors, including budgets, documentation, routing, and submissions through university and sponsor systems.

* Ensure proposals and sponsored activities comply with sponsor guidelines, university policies, and required deadlines.

* Serve as a liaison between faculty, Shared Services teams, and the Division of Sponsored Programs to support payroll, purchasing, reimbursements, cost transfers, and other sponsored project transactions.

* Assist with faculty effort reporting, activity reporting, and documentation for annual evaluations and promotion and tenure processes.

* Support research-related agreements and facilitate communication between faculty and the Division of Sponsored Programs during agreement review and negotiation.

* Provide reporting support, special project assistance, and other duties as assigned.

Expected Salary:

Level I - $50k-$58k

Level II - $59k-$68k

Employment Benefits include: