Research Administrator I​/II

Research Administrator I/II

Job No: 540083

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Office/Administrative/Fiscal Support, Grant or Research Administration, Veteran's Preference Eligible

Department:  - PH-RESEARCH ADMINISTRATION

The University of Florida's College of Pharmacy is looking for someone interested in stepping into the dynamic world of research administration, joining a skilled and experienced team supporting faculty, staff and students as they turn innovative research ideas into real‑world impact. This position will provide full grant life cycle support with a focus on post‑award administration.

Strong applicants will possess, or show aptitude for development in: strong written and verbal communication skills; flexibility in work assignments; ability to adapt processes and communication approaches to different audiences; time management and personal organization to meet deadlines; efficient task switching; independent problem solving and analytical skills; ability to balance a high level of detail orientation while supporting research intensive faculty;

ability to work effectively in a collaborative, customer‑service oriented and collegial team environment as well as independently.

• Support the administration of sponsored grants and contracts, including award setup, budget monitoring, payroll distributions, expense reconciliation, and closeout activities.
• Assist faculty with grant‑related requests such as no‑cost extensions, carry forward requests, budget transfers, and cost‑sharing requirements.
• Prepare and review financial reports for Principal Investigators and provide guidance on grant expenditures, effort commitments, and compliance requirements.
• Monitor subawards, invoice approvals, reporting deadlines, and research compliance activities, including IRB and IACUC requirements.
• Coordinate the preparation, review, and submission of grant proposals to federal, state, and private sponsors, including budgets, documentation, routing, and submissions through university and sponsor systems.
• Ensure proposals and sponsored activities comply with sponsor guidelines, university policies, and required deadlines.
• Serve as a liaison between faculty, Shared Services teams, and the Division of Sponsored Programs to support payroll, purchasing, reimbursements, cost transfers, and other sponsored project transactions.
• Assist with faculty effort reporting, activity reporting, and documentation for annual evaluations and promotion and tenure processes.
• Support research‑related agreements and facilitate communication between faculty and the Division of Sponsored Programs during agreement review and negotiation.
• Provide reporting support, special project assistance, and other duties as assigned.

Level I – $50k–$58k
Level II – $59k–$68k

• Health Insurance: UF participates in state‑ and university‑sponsored benefits programs for individuals, families and domestic partners, and offers voluntary insurance that includes vision, dental, long‑term disability and more.
• Retirement Options:
  Attractive options include Florida Retirement System Pension Plan, State University System Optional Retirement Program, Florida Retirement System Investment Plan, and Voluntary Retirement Savings Plan.
• Leave: UF Faculty and Staff enjoy a generous paid leave plan as well as access to a sick‑leave pool, maternity/paternity leave, and leave payouts.
• To learn more visit hr.ufl.edu/benefits

Level I:
Bachelor's degree; or an equivalent combination of education and experience.

Level II:
Bachelor's degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.

• Strong written and verbal communication skills
• Team player who can also work independently
• Flexibility in work assignments
• Ability to adapt processes and communication approaches to different audiences
• Time management and personal organization to meet deadlines
• Efficient task switching
• Independent problem solving and analytical skills, including researching and analyzing complex data
• Ability to balance a…