Conference-Event Planner III - Continuing Medical Education - College of Medicine

The University of Florida College of Medicine is seeking a dynamic and detail-oriented Conference and Event Planner III to lead the planning and execution of Continuing Medical Education conferences and events.

Main Campus (Gainesville, FL)

• Lead the planning and execution of CME conferences and events ranging from local programs to national meetings
• Collaborate with Educational Affairs, the Event Manager, faculty, and stakeholders to define event goals and objectives
• Develop event operating procedures, establish planning timelines, and assign tasks for seamless execution
• Coordinate venue selection, audiovisual services, catering, accommodations, transportation, signage, and event materials
• Manage exhibitor booths, sponsorship logistics, and promotional spaces
• Oversee domestic and international travel arrangements for event speakers
• Conduct pre-conference logistics meetings and serve as the primary point of contact during programs
• Lead and direct on-site support staff throughout event execution

• Develop budget recommendations and determine fiscal requirements for assigned events
• Monitor event expenditures to ensure alignment with approved budgets
• Identify, engage, and coordinate with sponsors and exhibitors
• Negotiate hotel and venue contracts to secure favorable terms
• Manage vendor relationships to ensure high-quality service delivery

• Partner with the Dean's Office event planning team to oversee day-of-event coordination
• Facilitate event setup and breakdown, including coordination of tables, catering, printed materials, posters, and electronic presentations
• Troubleshoot attendee and presenter needs in real time
• Coordinate with UF departments, external vendors, and media partners to ensure smooth operations

• Conduct post-event assessments and analyze outcomes to identify opportunities for enhancement
• Develop recommendations to improve event quality, operational efficiency, and stakeholder experience
• Implement process improvements to strengthen future CME programs and services

• Low-cost State Health Plans:
  Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• Generous Retirement Options
• Comprehensive Paid Time Off Package, including paid holidays, family leave, sick and vacation leave
• Personal and Professional Development Opportunities: UF Training & Organizational Development programs, leadership development, Linked In Learning and more
• Tuition Assistance through the UF Employee Education Program
• Public Service Loan Forgiveness (PSLF) Eligible Employer

$53,000 - $60,000; commensurate with education and experience

A bachelor's degree in an appropriate area of specialization and three years of appropriate experience; or a high school diploma and seven years of appropriate experience. Appropriate college course work may substitute at an equivalent rate for the required experience.

• Three years of relevant experience in event planning
• Excellent verbal and written communication and interpersonal skills
• Working knowledge of Windows, Microsoft Word, Excel, and Outlook
• Ability to plan, organize, and coordinate work assignments independently; ability to meet deadlines
• Strong customer service skills and ability to establish effective relationships with internal and external contacts
• Teamwork ability toward organizational objectives

The University of Florida is an Equal Employment Opportunity Employer.