Purchasing Assistant

Classification

Title:

Purchasing Assistant

Classification

Minimum Requirements:

High school diploma or equivalent and one year of appropriate experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Job Description:

* Daily Purchasing Duties

* Receive, research, process, and fulfill new order inquiries and requests

* Investigate and reconcile outstanding orders

* Employ proactive cost-savings initiatives

* Communicate, coordinate, and cooperate with internal and external contacts

* Use online and customized software applications

* Follow University and State buying policies, protocols, and regulations

* Provide exceptional customer service

* Long-Range and Situational Duties

* Establish and manage maintenance contracts

* Liaise with suppliers and representatives

* Support customers in their use of procurement systems

* Find alternatives for regularly stocked commodities

* Collaborate with CVM fiscal teams

* Assist with budgetary quotes

* Audit buying patterns for efficiency and effectiveness

* Interpret, explain, and apply complex policies and procedures

* Research, identify, evaluate, support, and resolve discrepancies

* Complete training requirements

* Analyze and Reporting Duties

* Yearly Purchase Order reviews and recommendations for new Purchase Orders

* Purchasing trends

* Annual audit requirements

* Departmental spending trends

* May have to operate a state vehicle over limited distances

* Other duties as assigned.

Expected Salary:

$17.50 - $19.00 / hour

Required Qualifications:

High school diploma or equivalent and one year of appropriate experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

A valid Driver's License is required.

Preferred:

* Proven excellence and experience in procurement.

* Proven excellence in customer service.

* Knowledge of accounting principles and their applications.

* Knowledge of medical and scientific products and their applications.

* Knowledge of State, UF, and College regulations, policies, and procedures.

* Strong internal initiative, problem-solving, and interpersonal skills.

* Good public relations skills.

* Ability to communicate effectively and courteously, both written and verbally, and work with the public tactfully and courteously.

* Ability to plan, organize, and coordinate work assignments.

* Ability to use MS Office and fiscal-based applications.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume, and list of references.

This position is eligible for Veteran's preference. If you are claiming Veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment

Required:

No