Contract Administrator

Job no: 540357, Work type:
Staff Full-Time,

Location:

Main Campus (Gainesville, FL), Categories:
Business/Accounting/Finance, Office/Administrative/Fiscal Support, Department:  - FA-CA-ADMINISTRATION

Classification

Title:

Contract Administrator I

Education:

Master's degree in building construction, accounting, architecture, or engineering; or a bachelor's degree in building construction, accounting, architecture, or engineering and two years of relevant experience; or an equivalent combination of education and experience.

• Financial Transaction Processing for Construction Projects:
  • Review, verify, and process daily financial transactions in myUFL (purchase orders, invoices, payment applications)
  • Ensure proper approvals and compliance with university policies and regulations
  • Analyze contracts, change orders, and agreements for compliance with scope, statutes, and guidelines
  • Serve as primary financial contact for construction project teams from project setup through closeout
• Monitoring Assigned Minor & Quick Response Construction Projects:
  • Track and monitor project budgets, commitments, and expenditures to ensure alignment with approved funding
  • Post and update contracts and purchase order amendments
  • Reconcile financial data across Project Tracker, ACC, and myUFL systems
  • Prepare requisitions for project commitments and resolve financial discrepancies
  • Conduct research and develop analytical reports to support project oversight
• Guidance on UF Construction Policies and Procedures:
  • Review construction contracts for compliance with UF policies and statutory requirements
  • Ensure alignment with fee curve guidelines and established contract standards
  • Provide guidance on allowable expenditures and policy interpretation for minor projects
• Customer Service Assistance:
  • Support project managers with contracts, requisitions, purchase orders, and invoice processing
• Special Projects:
  Contribute to special assignments and initiatives as needed to support departmental goals

• Strong analytical skills and proficiency with accounting software
• Ability to apply problem solving skills
• Excellent written and verbal communication, presentation, and business‑reporting abilities
• Ability to work independently and as part of a cross‑functional team.
• Proficient in Excel
• Strong interpersonal skills

$55,000 - $65,000

The University of Florida is an Equal Employment Opportunity Employer.