Academic Program Specialist I​/II

Apply now Job no: 538742
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Academic Advising/Support, Office/Administrative/Fiscal Support
Department:  - HA-UFHCI EDUCATION PROGRAM

The UF Health Cancer Institute is the 72nd NCI‑designated cancer center and the only one at a public university in the State of Florida. As a matrix cancer center that spans all 16 colleges of the University of Florida, we bring together a multidisciplinary team of over 350 faculty and 150 staff to address the cancer burden in our community.

As an Academic Program Specialist in the Office of Research Administration, you will assist in the management of the Cancer Training & Education Program (CTEP). Your work will include developing program materials, planning events, coordinating trainee recruitment, and supporting the educational mission of UFHCI.

• Coordinating and administering CTEP initiatives, including managing trainee recruitment, program materials, participant records, and database reporting to support NCI and institutional requirements.
• Planning, executing, and evaluating CTEP events, meetings, conferences, and training activities while collaborating with internal and external stakeholders.
• Assisting with the coordination of student‑ and trainee‑focused programs such as internships, certificate programs, and scholar initiatives, including recruitment support, application review coordination, onboarding, and program completion tracking.
• Coordinating with other UFHCI teams to facilitate training award administration and program‑related academic HR and financial processes to ensure compliance, timely processing, and successful trainee participation.

This position is ideal for candidates with an interest in academic program coordination and/or student affairs.

Academic Program Specialist I: $47,500 - $55,000
Academic Program Specialist II: $57,500 - $65,000

Gainesville offers a vibrant academic and healthcare community, an affordable cost of living, no state income tax, and mild winters. Enjoy outdoor recreation, nearby beaches, and world‑class theme parks.

• Bachelor’s degree in Education, Public Administration, Business Administration, or a closely related field.
• Foundational knowledge of academic program coordination, student affairs, or general administrative operations.
• Some experience assisting with planning, coordinating, or evaluating programs, meetings, or events is preferred but not required.

• Strong organizational and time‑management skills with the ability to coordinate multiple tasks and meet deadlines.
• Effective verbal and written communication skills, and the ability to interact professionally with stakeholders.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Proficiency with Microsoft Office Suite.

• Bachelor’s degree in Education, Public Administration, Business Administration, or a closely related field.
• Two to three years of experience in academic program coordination, student affairs, graduate affairs, or related administrative functions, preferably within a health sciences or higher education environment.
• Experience coordinating and evaluating programs, meetings, conferences, or training activities, including vendor coordination, logistics, budgeting, and scheduling.

• Demonstrated project coordination and program implementation skills, including ability to anticipate challenges and implement solutions.
• Strong organizational and time‑management skills with the ability to manage multiple projects, competing priorities, and deadlines.
• Excellent written and verbal communication skills, including proofreading and presentation development.
• Ability to maintain confidentiality, exercise independent judgment, and collaborate effectively with internal and external stakeholders.
• Proficiency with Microsoft Office Suite and experience working with databases or reporting tools.

• Exposure to student affairs, academic…