Academic Program Spec - Ed Affairs - Student Affairs

Job No: 538842

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Academic Advising/Support, Student Services

Department:  - MD-ED AFFR-STUDENT AFFAIRS

Classification

Title:

Academic Program Specialist I

Job Description: The Academic Program Specialist
, housed in the Office of Student Affairs in the College of Medicine, will perform program management and evaluation in support of the College of Medicine MD Match process and Learning Culture. This position will provide administrative support to the Deans of Student Affairs and assist with the development of program materials. The incumbent will additionally provide support to current and former MD students, faculty, and staff.

• Coordinate the annual preparation of Medical Student Performance Evaluations (MSPEs) in accordance with College of Medicine and American Association of Medical Colleges (AAMC) policies, regulations, and research.
• Compile, maintain, and reconcile student data from multiple university and medical school data systems.
• Serve as the primary point of contact and administrator for all residency application systems or services.
• Advise and inform students, staff, and faculty on respective aspects of the MSPE and Match process.
• Process and fulfill residency and fellowship requests for post-graduate students.
• Collect, organize, and provide data and logistical support for the Career Advising Program.

• Provide administrative support to Student Affairs programs and initiatives, including responding to and triaging inquiries.
• Prepare and send report notices and letters to appropriate department contacts and faculty.
• Track and maintain learning environment and faculty/resident data.

• Coordinate daily administrative activities and projects for the Student Affairs Deans, including scheduling workshops and meetings, and maintaining calendars.
• Prepares presentations, letters, reports, and charts as necessary.
• Coordinate travel and PCard purchases on behalf of the Student Affairs Deans.

The University of Florida's College of Medicine is committed to advancing health through education, research, and patient care. With a focus on innovation and excellence, the college prepares future healthcare leaders through a rigorous curriculum that combines basic sciences with hands‑on clinical experience. The College of Medicine emphasizes interdisciplinary collaboration and community engagement, fostering an environment where students, faculty, and staff work together to improve healthcare outcomes.

The College is home to cutting‑edge research initiatives and state‑of‑the‑art facilities, providing an exceptional training ground for aspiring medical professionals. Dedicated to enhancing the health of community, the College of Medicine plays a pivotal role in shaping the future of medicine.

For more information about the College of Medicine and its programs, visit College of Medicine.

• Low-cost State Health Plans:
  Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• Generous Retirement Options to secure your future
• Comprehensive Paid Time Off Packages: (includes over 10 paid holidays, as well as paid family, sick and vacation leave)
• Exceptional Personal and Professional Development Opportunities:
  Access to UF Training & Organizational Development programs, leadership development, Linked In Learning, and more
• Tuition Assistance through the UF Employee Education Program
• Public Service Loan Forgiveness (PSLF) Eligible Employer

Expected Salary: $46,000 - $52,000 annually

Required Qualifications: Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

• Master's degree preferred.
• Experience in a higher education setting, preferably in medical education.
• Experience with the MSPE.
• Effective analytical writing experience.
• Demonstrated experience with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).

Special Instructions To Applicants: In order to be considered, you must upload your cover letter, resume, and contact information for three professional references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment

Required:

No

Applications Close: 05 March 2026

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The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call  or the Florida Relay System at  (TDD) or visit Accessibility at UF.