Academic Advisor I​/II​/III

Overview

Job No: 538139

Work Type: Full Time

Location: Jacksonville Campus

Categories: Academic Advising/Support, Office/Administrative/Fiscal Support

Department:  - EG-ONLINE LEARNING INSTITUTE

Classification

Title:

Academic Advisor I/II/III

Academic Advisement and Student Programs Coordination Function — Responsible for coordinating graduate student advisement/counseling in CISE. Manage the flow of work for the graduate advising offices. Oversee registering students for departmentally controlled courses, exams, etc. Process change of degree forms. Assist in the drop/add process. Provide graduation checks for student and oversee maintenance of graduate degree lists; verify all degree requirements have been met prior to submission by the appropriate deadline.

Assist the Ph.D. Exam Committee Chair with the Department s written qualifying exam process. Advise students of departmental policies and procedures and UF guidelines. Manage the work-flow of course substitution and other petitions at the Department and College levels. Manage the exit interview process and periodic satisfaction surveys for graduate students. Plan and implement departmental student events and programs. Design printed materials for Department graduate students in the areas of academic requirements and career planning.

Assist with data collection for evaluation.

Data Analysis And Reporting Function — Develop appropriate electronic databases and paper files of graduate students. Prepare reports as needed by the Director, Associate Director, and Graduate Coordinator, and TA Assignment Coordinator. Provide necessary information to CISE staff for processing graduate fellowship/ assistantship appointment letters. Oversee maintenance of student databases for currently enrolled students. Oversee preparation of annual graduate student evaluations.

Oversee maintenance of student evaluation, course work, graduation rate, and alumni data records. Compile and analyze statistical reports concerned with CISE graduate enrollments, retention, and other related data. Oversee maintenance of graduate student records. Disseminate University and College policy to the other Department advisors. Manage the flow of reports to the CISE @ Jacksonville Program Director, Department Chair s office, Dean s office, etc.

Oversee process of ensuring that all international graduate student teaching assistants have taken the SPEAK test and have met the minimum score required. Ensure that those who have not met the minimum score are registered for the appropriate Academic Spoken English course. Ensure that students are informed of the requirements to receive and/or maintain teaching assistant positions, including the Department application and assignment process.

Oversee the collection, entering, and verification of required information for the Department TA database. Maintain record of Graduate School Fellowship awardees and students with Achievement Award.

Recruitment And Application Processing Function — Actively recruit qualified graduate students in conjunction with the College of Engineering through presentations, printed information and appropriate Department programs. Design recruitment programs specifically to attract qualified minority students and design mentoring programs for such students. Serve as Department liaison to the College of Engineering and other University offices to keep abreast of regulations, procedures and opportunities regarding graduate recruitment for the Department, including College of Engineering recruiting events and minority recruitment/mentoring programs.

Oversee graduate application processing. Coordinate and participate in application processing procedures including initial screening, admission committee evaluation, and financial aid decision making. Oversee creation, maintenance, and monitoring of graduate student files, ensuring confidential record keeping and accuracy of all material pertaining to on-going graduate students. Oversee maintenance of CISE Graduate Policy Manuals, including updates of changes made by the Department and tracking effective dates of changes.

Ensure that older policies are…