Registrar Services Coordinator II; Records and Degrees

Job Overview

Job No: 539208

Work Type:
Full Time

Location:

Main Campus (Gainesville, FL)

Classification

Title:

Univ Registrar Svcs CRD II

Expected Salary: $47,500 annually

Applications Close: 23 June 2026

The Office of the University Registrar seeks a detail‑oriented and organized individual to join our Records and Degrees team as a Registrar Services Coordinator II. The role involves managing diploma orders, processing dual major and degree approvals, administering grade activities, and maintaining the university’s grade collection system.

• Coordinate student degree application management, including coding minors and dual majors, and maintaining student program and plan data.
• Handle diploma orders and degree reinstatements.
• Assist with end‑of‑term processes, including degree certification and grade processing, and prepare and edit commencement program proofs.
• Provide degree and certificate data to the National Student Clearinghouse.

• Monitor termly and session calendars to create grade rosters and post grades.
• Grant grading access to staff members in collaboration with colleges and departments.
• Provide training and problem‑resolution support for grade and degree certification system functions.
• Maintain grading and degree certification listservs to share essential information campus‑wide.
• Assist with final reconciliation of grades to transcripts each term to ensure data accuracy.
• Maintain all processes related to grade change functions.

• Assist with course title changes, retroactive corrections, and holds.
• Reconcile duplicate UFIDs in the student directory.
• Assist with converting permanent record cards to the online transcript system.
• Resolve transcript errors and approve transcript orders daily.
• Manage holds on academic records in compliance with university and State Board of Education rules.

• Provide informational service to students, the university community, and the general public.
• Evaluate and respond to inquiries concerning academic records and university policy.

• Supervise full‑time staff and student assistants assigned to the area.
• Review internal procedures, systems, and record‑keeping methods.
• Cross‑train to assist in all office areas during peak workload periods.
• Perform other related duties as assigned by supervisor.

Master’s degree in an appropriate area; or a bachelor’s degree in an appropriate area and two years of relevant experience.

• Ability to establish and maintain professional and effective working relationships.
• Excellent verbal and written communication skills.
• Demonstrated experience supervising staff, including coaching, performance management, and supporting professional development.
• Ability to comprehend and interpret university and Registrar policies, procedures, and academic regulations.
• Ability to establish work priorities and coordinate timely completion of work assignments.
• Strong organizational skills.
• Ability to work independently, exercise good judgment, and work with minimal supervision.

• Health, Dental, and Vision Insurance
• State Retirement Plans
• Paid Time Off (approximately 22 days of vacation leave, 13 days of sick leave, and 11 paid holidays annually)
• Tuition Assistance (UF Employee Education Program)
• Public Service Loan Forgiveness (PSLF) Eligible Employer

• Cover Letter
• Resume
• List of References

The University of Florida is an Equal Employment Opportunity Employer. Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352‑392‑2477 or the Florida Relay System at 800‑955‑8771 (TDD) or visit Accessibility at UF.