Academic Program Specialist I - Medical Education

Academic Program Specialist I

The Academic Program Specialist I position supports the vision and strategy of assigned academic programs by coordinating and managing courses, implementing program policies and procedures, providing advanced academic and administrative support, and partnering with faculty, students, and stakeholders to ensure high-quality program delivery. The role oversees program processes, contributes to continuous improvement, and supervises and trains Academic Assistant IIIs while supporting curriculum processes, documentation standards, and policy implementation across assigned programs.

About this role:

• Manage effective delivery of assigned courses by coordinating schedules, instructional activities, assessments, and course materials while maintaining accurate, up-to-date content in the learning management system and related academic resources.
• Liaise with faculty, students, and internal/external stakeholders to facilitate course implementation, resolve complex issues, and ensure smooth program operations.
• Develop, implement, and maintain program processes, guidance documentation, policies, and communication procedures to strengthen compliance, consistency, and quality improvement.
• Monitor program activities for alignment with academic policies, objectives, and administrative requirements, identifying areas needing adjustment or clarification.
• Coordinate course and program evaluation activities by collecting, organizing, reviewing, and distributing data and feedback to faculty and program leadership.
• Provide high-level support to course directors, faculty, and leadership.

• Guide students regarding course expectations, requirements, and academic processes.
• Track completion of course activities, requirements, and evaluations, and finalize grades.
• Maintain records in compliance with FERPA, HIPAA, and institutional guidelines.

• Communicate regularly with faculty, staff, and partners to support program operations.
• Coordinate logistics for academic activities, meetings, and events involving internal and external partners.
• Support course operations by coordinating communications, documentation, and processes related to faculty or preceptor participation, in collaboration with program leadership.

• Support the development, editing, and periodic updating of program documents, syllabi, templates, and academic or administrative resources.
• Assist faculty with curriculum-related tasks, content preparation, or instructional coordination as needed.
• Contribute to curriculum planning and improvement efforts by providing feedback, supporting instructional design needs, and helping ensure alignment between course activities and program objectives.
• Support small-group instructional activities and simulations by coordinating facilitator logistics, maintaining group rosters, preparing materials, and ensuring alignment with curriculum objectives.

• Supervise and train an Academic Assistant III, providing guidance, task oversight, and ongoing skill development to support team performance and program needs.
• Instruct other Academic Assistant IIIs within the division as needed regarding tasks and/or skills specific to their area of expertise.

About the College of Medicine:

The University of Florida's College of Medicine is committed to advancing health through education, research, and patient care. With a focus on innovation and excellence, the college prepares future healthcare leaders through a rigorous curriculum that combines basic sciences with hands-on clinical experience. The College of Medicine emphasizes interdisciplinary collaboration and community engagement, fostering an environment where students, faculty, and staff work together to improve healthcare outcomes.

The College is home to cutting-edge research initiatives and state-of-the-art facilities, providing an exceptional training ground for aspiring medical professionals. Dedicated to enhancing health care, the College of Medicine plays an impactful role in shaping the future of medicine.

We Offer Exceptional Benefits

• Low-cost State Health Plans:
  Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• Generous Retirement Options to secure your future
• Comprehensive Paid Time Off Packages with 10+ paid holidays, paid family, sick and vacation leave
• Exceptional Personal and Professional Development Opportunities:
  Access to UF Training & Organizational Development programs, leadership development, Linked In Learning, and more
• Tuition Assistance through the UF Employee Education Program
• Public Service Loan Forgiveness (PSLF) Eligible Employer

Expected Salary: $46,000 - $52,000

Required Qualifications:

Bachelor's degree and two years of relevant experience, or an equivalent combination of education and experience.

Preferred Qualifications:

Master's degree in education, academic…