Senior Fiscal Assistant

Overview

Bachelor's degree in accounting, public administration or a related field and two years fiscal experience; or any equivalent combination of related training and experience. Applicants within six months of meeting the education/experience requirement may be considered for trainee status.

SKILLS TESTING REQUIRED – Only applicants who meet the minimum qualifications and submit the required skills testing scores will be referred to the next step in the recruitment for this position.

This position requires a passing score on the following County's skills assessment tests:
Microsoft Excel and Microsoft Word skills assessment with a minimum score of moderate knowledge. The assessment tests can be taken in person or online/remotely through the Career Source North Central Florida. The applicant must contact Career Source North Central Florida at as to arrange testing.

Passing scores must be received by the Human Resources Office via email at achr no later than five business days after the posting closes. Career Source North Central Florida is not responsible for submitting test scores to the Alachua County Human Resources Office. All scores are valid only for a period of 2 years from the date of testing.

Successful completion of all applicable background checks pre-hire and ongoing are required.

This is responsible professional, supervisory work coordinating the development and implementation of accounting and budgeting activities. An employee assigned to this classification independently processes, maintains and reviews requisitions, spreadsheets, books, ledgers, journals, vendor contracts and fiscal reports and assists with budget preparation and monitors budget expenditures. Work is directed by a higher level supervisor and reviewed through conferences, reports, and observation of results obtained.

• This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.
• Exudes a positive customer service focus.
• Advocates building organizational culture through aligning decisions with the County's core values.
• Coordinates, oversees and/or supervises activities of workers engaged in calculating, posting, and verifying duties to obtain and record financial data for use in maintaining accounting and statistical records.
• May assign duties and examine work for exactness, neatness, and conformance to policies and procedures.
• Maintains budgeting systems which provide control of expenditures made to carry out departmental activities.
• Compiles composite reports from individual reports of subordinates required by management or other governmental agencies.
• Determines work procedures, prepares work schedules, and expedites workflow.
• Writes justifications for overrun or underrun of budget estimates.
• Maintains accounting ledgers on receivables, payables and purchase orders; audits reports and balances to ledgers.
• Reviews and processes requisitions; maintains detailed tracking records on progression of requisitions through financial systems.
• Evaluates and maintains computer spreadsheets on inventory and depreciation.
• Prepares vendor contracts and reviews prior to submission; tracks and monitors adherence to contracts.
• Assists management with budget preparation, including budget projections and end of year budget projection analysis. May maintain departmental petty cash fund.
• Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.

Note:

These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

• Considerable knowledge of principles and practices of accounting, budgeting and fiscal management.
• Considerable knowledge of fiscal procedures as related to County government.
• Knowledge of basic personal computer and data entry skills.
• Ability to review, analyze and evaluate financial data and recommend solutions.
• Ability to work…