Research Administrator II

Classification

Title:

Research Administrator II

Classification

Minimum Requirements:

Bachelor's degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.

Job Description:

This position is in the College of Public Health and Health Professions' (PHHP) Research Administration Core, reporting to the Research Administration Manager. This position is responsible for assisting PHHP faculty with primarily post- award administration for the sponsored activities.

This position requires in depth and up to date knowledge of the Uniform Guidance (2 CFR 200), state, and university regulations, policies, and procedures as they pertain to externally funded research grants. The incumbent must be able to work both independently and within a team construct.

Post-Award UFirst Responsibilities:

This position is responsible for the financial management of sponsored research awards for an assigned subset of PHHP faculty. The incumbent must be very adept in navigating UFirst for all post-award activities. This position will be responsible, upon receipt of the notice of award, grant, or contract, to coordinate with the Division of Sponsored Research and Contracts and Grants to establish the award within UFirst and Peoplesoft for the appropriate administration of the project during its lifetime.

This includes the establishment of subproject and subcontracts as applicable, ensuring that the chart field and combination code are correctly established, completing the initial effort commitment in UFirst to allow for the proper tracking and monitoring of commitments, and tracking and following cost-sharing per agency, University, and federal regulations. This also includes transferring grants into and out of PHHP as appropriate based on faculty transfers.

When notice of a change of the award is received (budget transfer approval, incremental funding, no cost extensions, supplemental funding, non-financial reporting, etc.), this position will be responsible for the entry of these transactions into the UFirst system and the appropriate navigation and justification for the changes. This position will also be required to assist the faculty with the appropriate communication to the sponsor, if applicable.

This can include drafting new budgets to reflect cuts, changes, and approvals, completing standard agreement and subaward forms, and routing the review of said documents through the appropriate offices/departments at UF.

Post-award Fiscal Review:

Additionally, this position is responsible for the review and approval of all financial transactions directly charged to sponsored awards to ensure their compliance with cost principles are defined in the UF Cost Accounting Standards and the appropriate sponsor guidelines (including the Uniform Guidance, if applicable). The incumbent must be proficient in the use of myUF Marketplace, My Investi Gator , other UF accounting systems, and UF PHHP Internal systems.

It is expected that this position maintains accurate post-award reports and files on the research core and departmental drives.

On at least a quarterly basis, this position is responsible for reviewing and approving, with their faculty, the charges on the sponsored awards under their supervision to ensure that expenditures are necessary, reasonable, allowable, allocable, and consistently treated. This includes drafting reports and projections as required by college policy, to inform faculty of their current charges and future projected balances. The employee will ensure a proper understanding of the award parameters and any special requirements of the award that need to be brought to the faculty member's attention due to programmatic and/or compliance restraints.

This position will also work with faculty and other officials as necessary to answer reporting and compliance questions. In the event charges are incorrectly assigned to a sponsored award, this position is expected to coordinate the necessary transfers to correct the assignment.

At the culmination of each sponsored award, the incumbent will facilitate close-out procedures. This task often includes making…