Accountant II

Apply now Job no: 540362
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Business/Accounting/Finance
Department:  - EHS-ENVR - HLTH - SAFETY-ADMIN

Classification

Title:

Bachelor's degree in an appropriate area and two years of relevant experience.

Job Description:

Accounts Receivable, Billing & Invoicing

• Reviews, analyzes, and prepares internal and external invoices for EH&S Auxiliary Services based on service activity and supporting documentation.
• Processes and reviews E2R and E2E journal transactions to ensure proper accounting treatment and chart field accuracy.
• Maintains and reconciles accounts receivable records and supporting schedules.
• Monitors outstanding receivables, researches discrepancies, and collaborates with departments and external customers to resolve billing and accounting issues.
• Analyzes revenue activity and financial trends and assists with the preparation of financial reports and supporting documentation.

Accounting operations, Purchasing, and Compliances

• Reviews and processes purchasing, accounts payable, travel, and PCard transactions in accordance with university policies and procedures.
• Reviews chart field coding, supporting documentation, and financial transactions to ensure compliance and accuracy.
• Assists with vendor maintenance, purchase orders, voucher processing, and procurement activities.
• Researches and resolves accounting and procurement-related issues and recommends corrective actions when necessary.
• Maintains financial records and documentation supporting departmental operations.

Reconciliations, reporting, and internal controls

• Performs monthly reconciliations of financial transactions and supporting documentation.
• Reviews financial activity for accuracy, completeness, and compliance with university policies and accounting standards.
• Identifies, researches, and resolves accounting discrepancies and chart field errors.
• Assists with month-end and year-end financial activities and the preparation of management reports.
• Supports internal control activities and recommends process improvements to strengthen financial operations.

Cash management and deposits

• Reviews, prepares, and records check, Cash Net, EFT, and credit card deposits.
• Reconciles deposit activity and maintains accurate financial records within University and departmental systems.
• Monitors cash receipt activity and resolves discrepancies as needed.

Financial administration and operational support

• Maintains financial and operational records related to EH&S fleet vehicles, including mileage, maintenance, fuel usage, and associated expenses.
• Provides guidance to EH&S staff regarding financial processes, travel, purchasing, and accounting procedures.
• Assists with budget monitoring, financial tracking, and special projects assigned.
• Maintains effective working relationships with university departments, vendors, and external customers to support departmental financial operations.

Other duties

• Performs other related duties and special projects assigned in support of EH&S Auxiliary Services and departmental financial operations.

Criminal Background Check required.

Must have a valid Florida Driver’s License.

NORMAL

WORK SCHEDULE:

Monday – Friday, 8 a.m. to 5 p.m.

40 hours per week

Occasional travel to offsite locations.

$55,000 - $67,000 per year, commensurate with education and experience

Required Qualifications:

Bachelor's degree in an appropriate area and two years of relevant experience.

Preferred:

EDUCATION & TRAINNG:
Two or more years of experience in fiscal matters.

EXPERIENCE:

Experience and knowledge of myUFL as it related to fiscal functions and account reconciliations.

KNOWLEDGE:

Knowledge of UF Finance and State accounting principles and practices and standard office procedures.

Knowledge of UF Marketplace and UFGO.

SKILLS:

Proficiency with computers, basic software applications (e.g. Microsoft Office Word, Excel, PowerPoint, Outlook, Access), and working knowledge of People Soft.

ABILITIES:

- Ability to work independently

- Ability to provide professional customer service

- Ability to communicate effectively (verbally and in writing)

- Ability to plan, organize, and coordinate work assignments

The University of Florida is an Equal Employment Opportunity Employer.