Accountant II

Classification

Title:

Accountant II

Classification

Minimum Requirements:

Bachelor's degree in an appropriate area and two years of relevant experience.

Job Description:

Accounts Receivable, Billing & Invoicing

* Reviews, analyzes, and prepares internal and external invoices for EH&S Auxiliary Services based on service activity and supporting documentation.

* Processes and reviews E2R and E2E journal transactions to ensure proper accounting treatment and chart field accuracy.

* Maintains and reconciles accounts receivable records and supporting schedules.

* Monitors outstanding receivables, researches discrepancies, and collaborates with departments and external customers to resolve billing and accounting issues.

* Analyzes revenue activity and financial trends and assists with the preparation of financial reports and supporting documentation.

Accounting operations, Purchasing, and Compliances

* Reviews and processes purchasing, accounts payable, travel, and PCard transactions in accordance with university policies and procedures.

* Reviews chart field coding, supporting documentation, and financial transactions to ensure compliance and accuracy.

* Assists with vendor maintenance, purchase orders, voucher processing, and procurement activities.

* Researches and resolves accounting and procurement-related issues and recommends corrective actions when necessary.

* Maintains financial records and documentation supporting departmental operations.

Reconciliations, reporting, and internal controls

* Performs monthly reconciliations of financial transactions and supporting documentation.

* Reviews financial activity for accuracy, completeness, and compliance with university policies and accounting standards.

* Identifies, researches, and resolves accounting discrepancies and chart field errors.

* Assists with month-end and year-end financial activities and the preparation of management reports.

* Supports internal control activities and recommends process improvements to strengthen financial operations.

Cash management and deposits

* Reviews, prepares, and records check, Cash Net, EFT, and credit card deposits.

* Reconciles deposit activity and maintains accurate financial records within University and departmental systems.

* Monitors cash receipt activity and resolves discrepancies as needed.

Financial administration and operational support

* Maintains financial and operational records related to EH&S fleet vehicles, including mileage, maintenance, fuel usage, and associated expenses.

* Provides guidance to EH&S staff regarding financial processes, travel, purchasing, and accounting procedures.

* Assists with budget monitoring, financial tracking, and special projects assigned.

* Maintains effective working relationships with university departments, vendors, and external customers to support departmental financial operations.

Other duties

* Performs other related duties and special projects assigned in support of EH&S Auxiliary Services and departmental financial operations.

Criminal Background Check required.

Must have a valid Florida Driver's License.