Fiscal Team Lead – UF Emergency Medicine

Fiscal Team Lead – UF Emergency Medicine

Job No: 541318

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support, Veteran's Preference Eligible

Department:  - MD-EMERGENCY MED-AED

Fiscal Assistant III

High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

The University of Florida, College of Medicine, Department of Emergency Medicine (DEM), actively seeks a motivated and experienced individual to join us as the Finance Team Lead
.

Reporting to the Finance Manager, the Finance Team Lead will support departmental financial activities, including budgeting, financial reporting, and account reconciliation, while providing oversight of departmental fiscal operations and transaction processing. Additionally, this role will provide guidance to staff on fiscal processes, helping ensure compliance with university and department policies and procedures.

The UF Department of Emergency Medicine proudly maintains an affiliation with UF Health Shands Hospital, a distinguished 1,162-bed teaching facility renowned for its Level 1 trauma center and cutting-edge burn center. As the primary referral center for North Central Florida, our institution stands as a beacon of excellence in healthcare. This affiliation underscores our commitment to top-tier medical care and innovation.

• Generate and review monthly expense reports, identify variances to budget and propose necessary corrections.
• Assist the Finance Manager with the annual department budget.
• Oversee ADU personnel and payment administration, including ePAF processing, maintenance of ADU and CCM tracking logs, funding distribution updates, payee communications, resident moonlighting reporting through Qualtrics, and coordination of OPS shift payments with clinical scheduling.

• Oversee daily processing of requisitions, travel, PCard, and payables.
• Guide staff on department finance and fiscal procedures.
• Review vouchers and purchase orders for compliance with university, state, and federal regulations.
• Process and oversee travel authorizations and expense reports.
• Support account reconciliation and resolve discrepancies.
• Review transactions for accuracy, allowability, and proper documentation.
• Monitor expenditures, encumbrances, and balances to catch errors or follow-up items.
• Coordinate with faculty and university offices to obtain or verify reconciliation data.
• Oversee journal entries to ensure accurate fund allocation across chart fields.
• Identify and resolve transaction errors or missing information.
• Reconcile departmental and assigned fiscal accounts to maintain accurate records.
• Oversee Professional Development and CME funds.
• Attend meetings and training to stay current on procedures.

• Contract invoicing, reconciliations and accruals.
• Commitment funds invoicing, payment reconciliation, and monthly reporting.

• Coach unit staff on how to initiate, route, complete, and correct fiscal transactions within university systems and established workflows.
• Provide guidance to faculty, staff, and administrators on transaction requirements, documentation standards, and procedural expectations.
• Assist with coverage for other team members during absences, peak periods, or shifting workload demands.
• Collaborate with colleagues to balance workload and maintain service standards.

Monday-Friday, 8:00 am-5:00 pm

Gainesville, home to the University of…