Records Management Assistant - Police

Veterans' Preference Applies EEO Statement

The City of Delray Beach does not discriminate on the basis of race, color, national origin, sex, religion, age or disability, marital status, family status or sexual orientation in employment or the provision of services.

The City of Delray Beach is a Non‑Tobacco Workplace. The City will not consider applicants who have used tobacco or nicotine products for a period of at least three months prior to application for employment. The definition of "tobacco or nicotine products" includes but is not limited to, cigarettes, cigars, chewing tobacco, pipes, snuff, e‑cigarettes and nicotine patches or gum.

This position is responsible for coordinating the Police Department's public records management program. This work involves primary responsibility for designing, implementing, administering and maintaining the program. Works under general supervision.

• Adhere to policies and procedures established by the City Clerk's Office and Police Department for all public records.
• Provide assistance to staff for public records standards and guidelines.
• Organize and maintain Police Department public records.
• Develop and implement public records maintenance/storage alternatives in the form of computerized records imaging and/or micrographics, including indexing and related documentation.
• Retrieve public records as needed. Deposit public records in accordance with state guidelines.
• Respond to all public records requests in a timely manner, providing documents that have been redacted in accordance with the law. Work closely with the City Attorney's Office and City Clerk's Office to maintain and provide accurate public records responses to inquiries.
• Fosters positive employee relations and employee morale on a City-wide basis.

• High school graduate, or GED certification.
• Three (3) years of experience in the development, creation, implementation and maintenance of a public records management program.
• Or an education equivalent to an Associate of Arts degree from an accredited college or university with major coursework in records management.
• Possession of a valid Florida driver's license.
• Certification as a Records Manager is highly desirable.

Knowledge of principles of records management. Knowledge of the legal requirements of local, state and federal laws. Knowledge of a variety of office machines and equipment, including computer and related software. Knowledge of English, spelling, punctuation and mathematics. Ability to work independently and adhere to established policies and procedures. Ability to establish and maintain effective working relationships with employees and the general public.

Ability to communicate effectively in oral and written form. Ability to adapt to an evolving and continually improving environment.

The abilities expected of all employees include being able to respond to supervision, guidance and direction of superiors in a positive, receptive manner and in accordance with stated policies, be appropriately groomed and attired so as to present a professional image in accordance with the organization's mission, goals, and policies; report for work promptly and properly prepared at the time and place required by the assignment or orders;

notify the appropriate supervisor of intended absences in accordance with stated rules; conform with standards and rules regarding use of accrued time; demonstrate a polite, helpful and courteous manner when engaged in any activity with the public; operate and care for equipment to manufacturer's specifications and/or within the specified parameters; demonstrate an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the public and colleagues.

A comparable combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position, may be substituted for the minimum qualifications.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The…