Family Medicine Residency & Fellowship Program Coordinator II; CHFM

Family Medicine Residency & Fellowship Program Coordinator II (CHFM) (538937)

• University of Florida
• United States
• Feb 27, 2026

Medicine Full Time - Continuing

About University of Florida

At the University of Florida, we are a people of purpose. We're committed to challenging convention and ourselves. We see things not as they are, but as they could be. And we strive for a greater impact: one measured in people helped...

Job Description:

Join our dynamic team as the Residency/Fellowship Program Coordinator II for our Family Medicine Residency Program! In this pivotal role, you'll lead the oversight and coordination of 27 residency positions, directly supervising the Residency/Fellowship Program Assistant. You'll collaborate closely with the medical director and clinic manager, acting as the vital link between directors, residents, medical students, and various stakeholders. With your in-depth knowledge of accreditation guidelines and exceptional organizational and public relations skills, you'll manage sensitive and confidential matters with ease.

This role offers a unique chance to shape the future of medical education while ensuring the smooth day-to-day operation of our program's educational activities.

Administrative, Curricular, and Didactic Duties

This position is responsible for maintaining a working knowledge of ACGME and ABFM policies as well as any changes in regulations or laws and providing this information to the program director and/or core residency faculty. Specific tasks include:

• Assisting with all aspects of residency program accreditation requirements as well as the reaccreditation process, including following the timetable set by the ACGME Residency Review Committee (RRC)
• Annually attend the Residency Leadership Summit to stay current on ACGME requirements
• Acquiring and maintaining Program Letters of Agreement (PLAs) from all rotation leaders per ACGME guidelines
• Coordinating any away rotations and creating PLAs between institutions
• Overseeing preparation for internal and external program reviews. Ensure all evaluations, case logs, and other ACGME requirements have been collected and entered into electronic databases. Ensure all data is cross-referenced and correct in multiple data sites for the ACGME's ongoing program evaluation.
• Work closely with the program director to submit annual Web-ADS data to AGCME
• Ensure action plans are updated at least annually
• Manage and facilitate the program and resident evaluation process. Ensure core competency evaluation is measurable by using ACGME milestones. Monitor performance metrics to assist in establishing educational activities toward further resident and organizational improvement.
• Collaborate with program leadership and other residency faculty in designing, developing, and assigning residency didactic curriculum and rotations.
  
  Responsibilities include:
• Assists with the development, scheduling, and maintenance of educational conference series according to the core educational curriculum
• Annually update and/or create rotation goals and objectives in line with the GME standards
• Serve as a member of the Program Evaluation Committee and the quarterly UF Education Coordinator Meeting.
• Participate and report to the Clinical Competency Committee
• Serve as a member of the ACGME required Patient and Family Advisory Council and provide administrative support for the Council
• Manage and update the residency program website

• Monitor and track leave of house staff to ensure adequate coverage of services and facilities.
• Track house staff leave in accordance with University policy as well as ABFM policy.
• Monitor and track faculty leave to ensure adequate coverage of services and facilities. Input faculty leave into the department leave calendar and update scheduling software.
• Find coverage of services and facilities when faculty are on leave.
• Work alongside chief residents annually to build rotations schedules for all residents.
• Update scheduling templates annually with changes in faculty assignments as well as curricular changes to resident schedules.
• Create inpatient faculty schedules annually for each teaching service.
• Build monthly clinic schedules of both faculty and residents and provide to the clinic manager to input into the electronic health record. Ensure adequate clinic accessibility and provide coverage for urgent leave to minimize disruptions to patient care.
• Cross reference schedules to function as the definitive guide for resident and faculty assignments.
• Track the number of sessions and hours residents spend in clinics in order to meet ACGME requirements as well as schedule fairly.
• Oversee tracking of faculty assignments to ensure they are meeting their FTE assignments and adjust scheduling when necessary.
• Collaborate with the clinic manager to ensure appropriate staffing and scheduling of the family medicine practice center
• Develop the annual orientation schedule in accordance with the Program Evaluation Committee recommendations and under the auspices…