Practice Coordinator

Job Description

This is a hybrid position. Candidate must be able to commute to the office in the Ocala/Gainesville area at least 3 times per week. The Practice Coordinator I is responsible for various administrative and operational functions to support the Division to which the Practice Coordinator is assigned. The Practice Coordinator I will act as a resource to the hospital, providers, and patient community.

Envision is a leading national medical group focused on delivering high-quality care to patients when and where they need it most. You’ll find clinicians and clinical support professionals across the nation who are proud to call Envision home. We welcome teammates of every background and work in communities that reflect the racial, ethnic, gender, sexual orientation, and economic diversity of our country.

At Envision, we offer benefits at the speed of your life. Our wide range of health and welfare benefits allow you to choose the right ones for you and your family. Best of all, qualifying employees are eligible to enroll from day one, so you can rest easy knowing you and your loved ones are protected. Envision Healthcare offers a variety of health and welfare benefit options to help protect your health and promote your wellbeing.

The benefits offered include but not limited to:
Medical, Dental, Vision, Life, Disability, Healthcare FSA, Dependent Care FSA, Limited Healthcare FSA, FSAs for Transportation and Parking & HSAs.

Envision offers paid time off, 9 observed holidays and paid family leave. You accrue Paid Time Off (PTO) each pay period and depending on your position can earn a minimum of 20 days and up to 25 days per calendar year.

• Works collaboratively with Envision’s Operations and Client Services Departments to complete/process necessary forms for Credentialing, Payroll, Human Resources, and Legal to ensure timeliness of Provider contracts
• Works with Practice Manager to ensure timeliness of new Provider contracts
• Assists the Medical Director with Department staff meeting agendas, and maintains attendance and minutes
• Assists in the resolution of issues and remains current on policies and procedures
• Assists Quality Specialists with data collection and aggregation for reporting
• Processes payroll for Providers and collaborates with workforce to implement Kronos rules and pay codes
• Maintains all necessary CME related CEU’s on Providers for Hospital certifications
• Acts as liaison between Hospital Health System MSO and Envision’s Credentialing Department
• Helps facilitate credentialing of Providers by obtaining all necessary documents to expedite provider processing
• Assists the Site Billing Coordinators to ensure medical records are completed in a timely manner for billing
• Attends department staff meetings and take minutes
• Acts as intake desk/receptionist, administrative assistant for Providers and patients
• Answers provider requests and/or triage provider and/or patient issues with the appropriate party
• Receives provider expense reports, and processes them for payment
• Maintains files for each Provider to include OPPE, CME, Performance related information
• Corresponds with Providers as requested by Practice Manager and/or Medical Director
• Assists in coordinating facility specific orientation and facilitates system access by working with Hospital IT staff
• Review staffing vacancies for accuracy and review changes with Operator and/or Clinical Leadership.
• Navigate the corporate processing system for new hires; including but not limited to requesting a contract, assuring that all applicable forms from HR, payroll and credentialing are mailed, received, and returned. Track all information and log and follow-up on missing items.
• Closely monitor the credentialing progress to assure candidate is successfully processed internally and at the facility as close to the preferred start date as possible.
• Assist in the recruitment process for all open positions at the facility (i.e., PRF’s or request form, Scheduling candidates for interviews with key hospital personnel, prepare interview agenda, etc.).
• Maintains an up-to-date contact list of all assigned Providers
• Particip…