Human Resources Generalist

Work type:
Staff Full-Time

Location:

Main Campus (Gainesville, FL)
Categories:
Human Resources, Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department:  - VM-BUSINESS OFFC-HUMAN RES

Classification

Title:

Human Resources Generalist I

Salary: $22.04 - $23.95/hr

• Services the UFVH (primary role). Provides backup to CVM administrative offices, and college academic departments’ faculty staff and all other HR staff members as needed or requested. Also serves as the liaison between the CVM HR office and the campus HR office.
• Responsible for completing and reviewing paperwork for personnel transactions. Processes personnel actions via ePAF system: new hires; terminations; department ; salary increase/decrease; reassignments; dual employment; extra state compensation requests; outside employment. This includes data pertaining to TEAMS, CARE, OPS, Residents, and Student Assistants in the UFVH.
• Assures that all personnel paperwork is processed in a timely manner, and that all personnel functions are entered into the Peoplesoft system by posted deadlines.
• Coordinates appointments for new employees to get pre-employment physicals, Gator 1 , parking decals and benefits appointments.
• Assists and serves as backup for the VIRMP process for selecting the new incoming resident and intern class annually.
• Maintains hire/termination spreadsheets and CARE tracking spreadsheets
• Monitors OnBase for recruitment request submissions. Review recruitment request submissions for the UFVH and submit job for posting in Page Up. Communicate with UFVH directors recruitment status.

• Serves the UFVH in all matters of payroll, time and leave inputting, on-call payments, shift differential, retroactive pay increases, premium pay and time and leave approval. Serves as proxy for supervisors on an individual case-by-case basis.
• Serves as Payroll Partners administrator.
• Investigates and troubleshoots time and labor errors in People Soft to ensure employees are paid correctly. Notifies cost center supervisors and employees of errors. Serves as backup approver of time for the UFVH service supervisors in their absences.
• Assures biweekly pay lists are reviewed and accurate; processes special pay increases, lump-sum payments, moving expenses and position reclassifications.
• Coordinates the HR combo code distribution process. Also, processes any retroactive distribution changes as necessary.
• Assist in processing lump sum payments for residents and faculty for emergency call in fees.
• Assist in processing lump sum payments for professional development fees for second and third year residents.
• Assist and support maintaining Department of Professional Regulations List.

• Completes annual leave audits for UFVH employees, or date-specific audits as requested by supervisor or administrators.
• Answers questions and troubleshoots leave discrepancies and questions for departmental employees. Works with Central Leave in making leave adjustments.
• Processes forms and maintains file for leave pay-outs for departing TEAMS and CARE employees. Ensures timely payment of the above.
• Assist with employee’s compensatory leave time, and ensures proper usage and/or conversion of this time.
• Works with UFVH Accounts Receivables office to process the payments of outstanding hospital bills which needs to be deducted from leave payments. Or, if necessary, assists in the final paycheck wage garnishments of any non-compliant hospital clients.

• Collaborates with CVM nurse with the initial risk assessment paperwork as well as maintaining compliance with the animal contact program.
• Assist in coordinating the workers’ compensation program within the UFVH. Insures that notice of injuries and incident reports are completed. Backup to ensuring that Bite Reports are filled out completely and faxed to the County Health Department.
• Maintain, create, and/or redesign office procedures related to processes, workflows and/or policies, filing, scanning, record-keeping, use of telephones, use of fax machines, use of e-mail.
• Presents monthly Insurance/Benefits/Time Entry presentation to UFVH new hires
• Email…