Human Resources Generalist II

Job no: 541330
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Human Resources, Office/Administrative/Fiscal Support
Department:  - DCP-RINKER SCH OF CONSTR MGMT

Human Resources Generalist II

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Serves as the primary departmental contact for faculty, staff, OPS, and visiting scholar recruitment activities. Coordinates the full recruitment lifecycle, including position description development, job requisitions, recruitment advertising, applicant tracking, interview coordination, reference and credential verification, hiring proposal preparation, and onboarding activities. Advises hiring managers regarding University, College, and regulatory requirements associated with recruitment and employment actions.

Facilitates employee onboarding and offboarding processes, ensuring completion of required documentation, employment eligibility verification, system access requests, and departmental orientation. Coordinates with College Human Resources, UF Human Resources, hiring managers, and new employees to ensure a seamless employee experience.

Administers immigration-related processes for foreign national employees and visiting scholars. Serves as departmental liaison with UF International Center (UFIC), Environmental Health & Safety (EH&S), College HR, and sponsoring faculty to facilitate visa sponsorship activities and ensure compliance with university, state, and federal employment authorization requirements. Monitors visa expirations and maintains required documentation.

Coordinates department HR deadlines, workforce planning activities, and personnel actions to ensure timely completion of hiring, reappointments, separations, and related employment transactions.
35% Graduate and Undergraduate Students – Responsible for ensuring the letters of appointment and renewal letters for all Graduate Assistants. Ensure all Letters of Appointment and GA tuition waivers are submitted accurately. Works closely with the Research Administrator and Assistant Director to ensure accuracy. Coordinates volunteer and observer opportunities with sponsoring faculty. Processes OPS/STAS/FWS appointments.

Administers graduate assistant, student assistant, Federal Work Study, OPS, volunteer, and observer personnel processes. Coordinates appointments, reappointments, funding changes, and separations while ensuring compliance with University policies, graduate school requirements, and applicable employment regulations.

Prepares and manages Graduate Assistant Letters of Appointment, reappointment notices, tuition waivers, and associated personnel transactions. Collaborates with faculty, the Research Administrator, Assistant Director, College HR, and other stakeholders to ensure appointment accuracy, funding alignment, and timely processing.

Maintains appointment records, monitors appointment deadlines, and provides guidance to students, faculty, and supervisors regarding employment policies, procedures, and requirements.

Serves as departmental ePAF Originator and initiates a wide range of personnel transactions including hires, reappointments, terminations, leaves of absence, FTE changes, funding updates, pay adjustments, additional compensation, vacation leave cash-outs, Persons of Interest, and other employment actions.

Prepares payroll distributions and maintains required supporting documentation within University recordkeeping systems. Serves as a liaison with College Human Resources regarding personnel actions, policy interpretation, employee relations matters, and complex HR issues. Advises faculty, supervisors, and administrators on human resource policies, procedures, and best practices.

Ensures compliance with University regulations, state and federal employment requirements, and records retention standards.

Administers faculty promotion and tenure (T&P), post-tenure review (PTR), and related faculty evaluation processes. Provides guidance to faculty and leadership regarding timelines, procedures, and documentation requirements. Coordinates collection and review of materials, management of external reviewer solicitations, faculty voting…