Assistant Director of Facilities Management

Bachelor's degree in business administration, facilities management, construction management or a closely related field and four years of related progressively responsible professional management experience, including three years of supervisory experience; or any equivalent combination of related training and experience. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7;
Motor Vehicle Records will be reviewed prior to employment. If, in the past 24‑month period, the applicant’s Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and/or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position.

Successful completion of all applicable background checks pre‑hire and ongoing are required.

This is highly responsible managerial work, directing and supervising the Facilities Management Department.

An employee assigned to this classification plans, organizes, directs, and controls assigned activities and operations of the Facilities Management Department, including capital preservation programs, vertical and horizontal construction projects, and comprehensive maintenance operations for critical and non‑critical County facilities. Work is performed under the direction of a higher‑level supervisor and is reviewed through conferences, reports, and observation of results obtained.

This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.

Exudes a positive customer service focus.

Advocates building organizational culture through aligning decisions with the County’s core values.

Manages and coordinates the activities of subordinate supervisors and employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance reviews; and conducting departmental training and orientation.

Oversees capital preservation initiatives, including lifecycle replacement and major system upgrades for County facilities.

Develops, implements, and manages Facilities training programs for various trades, safety, and compliance, ensuring staff are educated and informed.

Develops and coordinates maintenance improvement programs for the identification and prioritization of department needs.

Provides oversight and coordination of vertical construction projects, including new facilities, major renovations, and expansions, and horizontal construction projects, including site development, utilities, and infrastructure improvements, ensuring projects are delivered on schedule and within budget.

Responsible for service contracts compliance administration; assists with developing scope of services, terms and conditions, and costs; drafts and submits service‑related bids and evaluates contracted work, ensuring compliance with agreements, including construction, professional services, and capital project contracts.

Responsible for automated maintenance work order system administration, establishing and ensuring workload prioritization for customer service and maintenance operations; manages workflow, distribution, measurement, and evaluation, while ensuring alignment with capital project schedules and operational continuity of critical facilities.

Coordinates facility inspections, prepares and analyzes inspection reports, and incorporates findings into capital planning and preservation strategies.

Assists in the development and management of departmental budget and business plan, including multi‑year capital improvement programming and construction budgeting.

Oversees special projects as assigned by the Department Director, including complex capital and infrastructure initiatives. Coordinates activities with other County departments.

Assists in the formulation of policy for the department, including policies related to capital project…