Marketing & Administration Coordinator

Be part of the team:
Working In A Studio Environment Where We Support, Create And Problem Solve With Fresh Ideas And Open Conversations.

Company Overview:

Monarch Design Group is a leading architectural firm based in Gainesville, FL dedicated to integrating the latest architectural technologies across various project types, including multi-family, commercial, and institutional developments. Our team of over 20 professionals is committed to delivering high-quality design and construction services with a focus on creativity and client satisfaction.

Job Summary:

We are seeking a full-time Marketing & Administration Coordinator to join our dynamic team at Monarch Design Group. This position is based entirely in the office - no remote or hybrid options are available. The ideal candidate is a highly organized, detail-oriented marketing professional with a passion for writing, design, and marketing within the AEC (Architecture, Engineering, and Construction) industry. We are seeking a proactive, creative, and driven individual to lead and coordinate all aspects of our proposal and marketing efforts, with the goal of increasing net revenue.

Key Responsibilities:

• Lead the writing, editing, and production of strict deadline responses to RFPs/RFQs for private and public sector clients.
• Maintain and update the company's project description database, website, and other marketing assets.
• Coordinate with internal teams and consultants to develop compelling fee proposals.
• Design reports, project highlights, PowerPoint presentations, and pitch decks for client meetings and interviews.
• Meet a calendar of strict deadlines for proposals and must be comfortable working on multiple projects at one time.
• Support internal communications, award submissions, and community outreach efforts.
• Directly impact revenue through marketing initiatives.

Requirements:

• Bachelor's degree in Marketing, Communications, or a related field preferred.
• Strong writing and editing skills - must be proficient in writing formal responses and persuasive content.
• Highly organized with an exceptional attention to detail and with the ability to manage multiple deadlines.
• Proficiency in Microsoft Office (especially PowerPoint), Adobe Creative Suite, including InDesign, and basic website CMS platforms.
• Previous experience in proposal development, RFP/RFQ responses, grant writing, or AEC marketing strongly preferred.
• Ability to work on-site, full-time in the Gainesville, Florida office.
• Persuasive, sales-oriented, with the ability to strategize a compelling point of view.
• Submit your resume, cover letter, and writing, photography, and/or design samples for review.

Why Join Monarch Design Group?

Monarch Design Group is a creative and community-focused architecture firm known for its thoughtful design and responsive client service. You'll join a passionate team working on a diverse range of projects - from fire stations and public safety projects, to educational design and more. We offer a fast-paced and supportive environment and the opportunity to learn and develop your skills.

• Health Insurance
• Vision Insurance
• Paid Time Off

Monarch Design Group is an Equal Opportunity Employer and Drug Free Workplace.

Candidates must pass the pre-employment process, which includes a background check and drug screen. EOE/DFWP