Regional Conservation Partnership Program; RCPP Coordinator

Purpose of the Position:

ACT is seeking an organized person to coordinate and manage three Regional Conservation Partnership Programs (RCPP) led by Alachua Conservation Trust (ACT).

Each RCPP is centered on a specific geography in North Florida and is a public‑private collaborative that combines financial and technical resources to deliver conservation programs to private landowners. Collectively, these partnership programs will implement nearly $40 million of Farm Bill funding from the Natural Resources Conservation Service (NRCS), and a similar amount from a dozen state, local, and nonprofit contributing organizations.

The Coordinator will manage and disperse RCPP funds, track deliverables and matching contributions, administer contracts and agreements, and report. The Coordinator will manage the entire financial and data management process (reporting, invoicing, and grant management), track spending by analyzing financial statements to ensure appropriate use of awarded funds, and work with NRCS, ACT, and partner organizations to meet reporting requirements.

In addition to the core duties, the Coordinator will assist ACT staff in coordinating RCPP outreach, education, and assessment efforts as required by ACT’s RCPP deliverables and partner agreements. These include communications with RCPP partners, constituency outreach and education about conservation and programs, assistance with producing print and digital materials, organizing events, and coordinating assessment efforts.

Develop and maintain financial and data tracking systems for RCPPs:

• Coordinate with ACT’s Financial Manager and NRCS Program Officers to ensure compliance with grant requirements and the coordination of RCPP tracking with ACT financial and payroll systems.
• Develop a financial tracking system for ACT RCPP operation.
• Analyze and compile financial data for reports, compliance regulations, and billings.

Prepare summary reports of monthly spending related to RCPP projects.

• Draft and submit invoices and/or reimbursement requests.
• Process and manage invoices from numerous RCPP partner organizations and contractors.
• Develop contracts and agreements with RCPP partners and contractors and track deliverables and spending.
• Coordinate with ACT staff on all matters related to contracting, billing, payments, obtaining bids and estimates.
• Manage non‑financial data related to RCPP operations, such as applications, ownership data, partner data, maps, emails.
• Prepare and submit periodic progress reports as required by NRCS for RCPPs.
• Attend meetings as needed with NRCS and contributing RCPP partners.
• Coordinate the mechanics of RCPP grant tracking, including full implementation of the RCPP portal (online management system).

Assist land protection staff with technical assistance duties for RCPP projects:

• Assist staff with RCPP easement and land‑management applications during sign‑up periods, including intake and tracking of applications, communications with landowners, evaluation of applications.
• Assist staff with communications with NRCS and other agencies as needed for applications.
• Assist staff with coordination needed for various RCPP related programs, such as outcomes assessments, education programs.

Partnership coordination, communication, and general outreach:

• Assist staff with communications with RCPP partners about all aspects of RCPP projects.
• Plan and implement programs, and marketing strategies for outreach and education to and about the RCPP programs, resource concerns, and opportunities.
• Collaborate with NRCS public affairs staff, Volusia county staff, and other RCPP partners as needed for outreach, education, public relations, and publicity.
• Maintain regular communications with all RCPP contributing partners to report progress and status of RCPP projects.
• Coordinate outreach and media events, partner meetings.
• Assist with production of marketing materials and content.

• Bachelor’s Degree or equivalent education and experience, previous experience working with small businesses or nonprofit organizations is a plus.
• Educational or experiential background in financial and project management…