Accounts Payable Specialist

PAY RATE:
Depends on experience.

The Accounts Payable Specialist plays a key role in maintaining the financial integrity of the company by ensuring that all vendor invoices and payments are processed accurately, efficiently, and in compliance with company policies and audit standards. This position supports multiple business units and vendors within a fast-paced corporate manufacturing environment and works closely with Procurement, Receiving, and Accounting teams to ensure timely and accurate payment of obligations.

Invoice Processing & Payment Administration

• Process high-volume accounts payable transactions for multiple entities, ensuring accuracy, timeliness, and adherence to company policy.
• Match purchase orders, receipts, and invoices (three-way matching) to validate accuracy prior to payment.
• Prepare weekly payment runs and assist with ACH/wire transfers as required. Reconciliation & Variance Resolution
• Review and reconcile vendor statements regularly; research and resolve discrepancies or aging balances.
• Monitor and resolve Received Not Invoiced (RNI) variances and collaborate with Procurement and Receiving teams for resolution. Vendor & Records Management
• Maintain and update vendor records, including banking and contact information, in accordance with internal controls and compliance standards.
• Follow Standard Operating Procedures (SOPs) for document control and record retention. Accounting Support & Audit Readiness
• Support month-end and year-end closing processes by preparing reconciliations and accruals as needed.
• Assist with internal and external audits by providing documentation, explanations, and account analyses. Process Improvement
• Identify opportunities to streamline workflows, improve accuracy, and enhance AP automation systems. Supervisory

• None. This position has no direct reports.

Education & Experience

• High School Diploma or GED required;
  Associate’s or Bachelor’s degree in Accounting, Finance, or Business preferred.
• Minimum of 2–3 years of accounts payable or general accounting experience, preferably in a manufacturing or multi-entity environment.
• Experience with Sage Accounting Software or similar ERP systems (e.g., SAP, Oracle, Net Suite) preferred.
• Demonstrated ability to perform in a fast-paced and evolving work environment with competing priorities. Skills & Competencies
• Strong analytical, problem-solving, and organizational skills with exceptional attention to detail.
• Proficient in Microsoft Excel, Outlook, and Word; familiarity with automated invoice processing systems a plus.
• Strong communication and interpersonal skills; able to effectively collaborate with internal teams and external vendors.
• High level of integrity, confidentiality, and commitment to accuracy and compliance.
• Ability to prioritize and meet deadlines while maintaining quality standards.
• Team-oriented with a customer service mindset.

Work is performed primarily in a professional office environment. This position may require occasional visits to production facilities or other operational areas. When present in these environments, employees may be exposed to varying temperatures, moderate noise levels, and active production operations. Physical

• Prolonged periods of sitting at a desk and working on a computer.
• Occasional standing, walking, bending, or reaching.
• Ability to lift and carry up to 10 pounds, with or without assistance.
• Ability to communicate effectively, including speaking, hearing, and exchanging information in person and via phone or video. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role. Food Safety and Quality Expectations:
  Gold Creek…