Coordinator-Administrative Accounting

Overview

Job Category: Administrative & Clerical

Work Shift/

Schedule:

8 Hr Morning - Afternoon

About the Role:
Job Summary

The Coordinator-Administrative Accounting is responsible for managing the office for Foothills Area Health Education Center (AHEC) and providing financial administrative support for program initiatives. Responsible for preparing journal entries and general ledger account reconciliation for accounts that are managed by AHEC. Assists in maintaining financial records and ensuring that financial transactions are properly recorded. Assists in the preparation of quarterly and annual reporting.

Gathers and prepares audit documentation. Excellent customer service skills, including the ability to assess needs, help troubleshoot problems and develop solutions, and act with a high level of confidentiality. Ability to identify, analyze and resolve business issues through solution-oriented projects. Demonstrates accuracy and thoroughness and ability to work with detail. Oversees AHEC administrative tasks, support the Center Director in fiscal management and project planning and other general administrative duties as assigned, including ordering supplies, event scheduling, ordering catering and answering main telephone line.

• Licensure or other certifications:
• Educational Requirements: Associates Degree in Business or Financial area required or equivalent combination of post-secondary education.
• Minimum Experience: Four (4) years administrative experience. Two (2) to three (3) years bookkeeping experience with proficiency of Quick Books software is required. Advanced written and oral communication skills. Strong decision-making skills, the ability to prioritize tasks, and the ability to bring many varied tasks to completion by deadlines.
• Other:

• Preferred Licensure or other certifications:
• Preferred
  
  Educational Requirements:
  
  Bachelors Degree.
• Preferred Experience: Non-profit experience.
• Other:

• Well organized and detail oriented

• Proficiency in Word, Excel, PowerPoint, Access, Quick Books, Salesforce, Zoom, Adobe Creative Suite, technology hardware and office equipment. Strong math and analytical skills to perform math calculations, interpret, adapt, known methods, system procedures or operating policies, and procedures in a manner easily understood by others

• Ability to take initiative, work independently, multi-task and prioritize with little or no supervision. Ability to handle confidential information with discretion and have a strong work ethic.

• Excellent written and verbal skills. Ability to achieve results through team efforts, willingness to challenge established practices and draw relevant conclusions.

• Exercise good judgment and problem solving ability.

• Responsible for preparing journal entries and general ledger account reconciliation for accounts that are managed by AHEC. Assists in maintaining financial records and ensuring that financial transactions are properly recorded. Ensures the accuracy of entries to ledger accounts and reconciles subsidiary ledger accounts to the general ledger. Gathers and prepares audit documentation for annual audit preparation.

• Tracks and prepares monthly reimbursement statement of staff salaries and other cost center expenses to NGHS. Oversees cost center expenses for calculation of three fiscal year reporting periods as required by funding sources. Performs research to resolve or explain complex discrepancies, variances and outstanding items.

• Maintains up-to-date accurate, organized financial records and reports of center expenditures for grant budget reports/invoices, monthly and quarterly expense reports, annual audit and specific program support such as Health Careers/CE programs, student housing, travel reimbursement and special projects (i.e. the RN Re-entry program). Prepares monthly journal entries, financial analysis and reporting.

• Supports the Center Director in coordination of quarterly Foothills AHEC Board meetings and bi-annual strategic planning meetings including logistics, support and coordination. Prepares draft of finance report, strategic priorities report, and PowerPoint presentation for center director approval. Attends meetings and prepares draft of minutes.

• Proactively works to investigate and get resolution to issues and concerns with program participants, community partners, employees and other contacts. Redirects as necessary and/or escalate issues as appropriate of importance.

• Coordinates and supervises regular data entry into the AHEC Statewide Reporting System to ensure accuracy and timely response to monthly, quarterly and annual reports. Database is essential to tracking AHEC program services for grant deliverables.

• Participates in brainstorming sessions on special projects or planning initiatives including work sessions with Foothills staff and Statewide AHEC staff. Participates in training sessions regarding…