Coordinator-Administrative Accounting

Location:

Gainesville, GA |

Employment Type:

Full Time | Posted:
Yesterday | Requisition : R25358 | Job Category:
Administrative & Clerical | Shift: 8 Hr Morning - Afternoon

The Coordinator-Administrative Accounting is responsible for managing the office for Foothills Area Health Education Center (AHEC) and providing financial administrative support for program initiatives. Duties include preparing journal entries and general ledger account reconciliation for accounts managed by AHEC, maintaining financial records, ensuring proper transaction recording, preparing quarterly and annual reports, gathering audit documentation, providing excellent customer service, troubleshooting, and supporting the Center Director in fiscal management and project planning.

Administrative duties include ordering supplies, event scheduling, catering, and answering the main telephone line.

• Licensure or other certifications
• Educational Requirements:
  
  Associates Degree in Business or Financial area required or equivalent combination of post-secondary education.
• Minimum Experience:
  
  Four (4) years administrative experience. Two (2) to three (3) years bookkeeping experience with proficiency in Quick Books software. Advanced written and oral communication skills. Strong decision‑making skills, ability to prioritize tasks, and bring varied tasks to completion by deadlines.

• Preferred Licensure or other certifications
• Preferred
  
  Educational Requirements:
  
  Bachelors Degree.
• Preferred Experience:
  
  Non‑profit experience.

• Well organized and detail oriented
• Proficiency in Word, Excel, PowerPoint, Access, Quick Books, Salesforce, Zoom, Adobe Creative Suite, technology hardware and office equipment. Strong math and analytical skills.
• Ability to take initiative, work independently, multi‑task and prioritize with little or no supervision. Ability to handle confidential information with discretion.
• Excellent written and verbal skills. Ability to achieve results through team efforts, willingness to challenge established practices and draw relevant conclusions.
• Exercise good judgment and problem solving ability.

• Prepare journal entries and general ledger account reconciliation for AHEC accounts; maintain accurate financial records and ensure proper transaction entry.
• Track and prepare monthly reimbursement statements of staff salaries and other cost‑center expenses to NGHS; oversee cost‑center expenses for fiscal reporting as required by funding sources. Research and resolve complex discrepancies, variances and outstanding items.
• Maintain up‑to‑date, accurate, organized financial records and reports of center expenditures for grant budget reports/invoices, monthly and quarterly expense reports, annual audit and specific program support (Health Careers/CE programs, student housing, travel reimbursement, special projects such as RN Re‑entry program). Prepare monthly journal entries, financial analysis and reporting.
• Support the Center Director in coordinating quarterly Foothills AHEC Board meetings and bi‑annual strategic planning meetings, including logistics and coordination. Prepare draft finance reports, strategic priorities reports, PowerPoint presentations, and minutes.
• Investigate and resolve issues and concerns with program participants, community partners, employees and other contacts; redirect or elevate issues as appropriate.
• Coordinate and supervise regular data entry into the AHEC Statewide Reporting System to ensure accuracy and timely response to monthly, quarterly and annual reports, tracking program services for grant deliverables.
• Participate in brainstorming sessions on special projects or planning initiatives, including work sessions with Foothills staff and Statewide AHEC staff, and attend training sessions regarding federal, state and other grant reporting requirements.
• Manage the office for Foothills Area Health Education Center (AHEC) and provide financial administrative support for program initiatives, including ordering supplies, event scheduling, catering, and answering the main…