Administrative Assistant

Administrative Support to the President Support and help schedule and manage the President’s calendar

Provide administrative support to the President as needed (phones, copying, printing, scanning, filing, scheduling internal meetings)
Coordinate catering requests for on-campus Board of Trustees’ meetings and academy special guests and visitors

Administrative Support to the Executive Leaders and Academy Schedule internal academy meetings as needed

Update and maintain Blackbaud calendar

Serve as initial point of contact/switchboard for incoming calls

Coordinate, update, and manage automated phone system for incoming calls to RMA; including recording and activation of both standard and holiday messages

Greet academy visitors and special guests

Coordinate visitors and Raptor Visitor System Coordinate and track reservations for conference rooms/meeting locations/campus venues

Coordinate, update, and maintain internal employee phone extensions list and directory by department

Coordinate with the Cadet Store any standard office supplies needed for each division of the academy

Coordinate outbound U.S. mail, overnight/2-day packages, and special delivery

Administrative Support to Office of Admissions Essential responsibilities to Admissions as identified in the task list already developed

Serve as back-up to Admissions Coordinator Monitor Admissions website information

Assist with Admissions events

Education

High school diploma

Associate degree in Business Administration or a related field preferred.

Experience1-3 years of administrative, executive assistant, office management, or similar experience.

Experience supporting senior leadership, executives, or a president/CEO strongly preferred.

Experience handling confidential or sensitive information.

Key Skills Strong verbal and written communication skills.

Excellent organizational and time-management skills.

Strong attention to detail and accuracy.

Ability to prioritize multiple competing deadlines.

Proficiency with Microsoft Office, Word, Excel, Outlook, and PowerPoint.

Strong judgement, discretion, and confidentiality

Preferred Characteristics Dependable and punctual.

Professional, organized, and service-oriented.

Flexible and able to adapt to changing priorities.

Takes initiative and anticipates administrative needs.

Maintains a positive attitude in a fast-paced environment.
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