Administrative Accounting Assistant

Job Description

Job Description

Administrative & Accounting Assistant
- Part Time (Approximately 30 hours per week)

Administrative & Accounting Assistant

Job Responsibilities:

• Assist with Accounts Payable and Accounts Receivable for the organization.
• Assist with weekly payroll.
• Provides administrative support to ensure efficient operation of the office.
• Delivers and retrieves the mail to and from the post office daily.
• Manages the company’s UPS and Fed Ex needs.
• Runs errands for the owners and / or office staff on a as needed basis.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Provides onboarding support for the Health Insurance and 401K Plans.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization.
• Ensures operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques. (Printers, copiers, postage meter, kitchen equipment).
• Provides information by answering questions and requests.
• Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Contributes to team effort by accomplishing various administrative tasks as needed.
• Provide Notary Services for the company.

Administrative & Accounting Assistant Skills and

Qualifications:

• Administrative Writing Skills
• Microsoft Office Skills
• Managing Processes
• Organization
• Analyzing Information
• Professionalism
• Problem Solving
• Verbal Communication

Education and Experience Requirements

• High school diploma or equivalent education required.
• 2 years of administrative assistant desired.
• Knowledge of appropriate software including:
  Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat.
• Basic knowledge of accounting functions such as accounts payable, accounts receivable, and payroll.
• Valid driver’s license and current automobile insurance.