Trauma Administrative Coordinator

Job Category: Administrative & Clerical

Work Shift/

Schedule:

8 Hr Morning – Afternoon

Northeast Georgia Health System is rooted in a foundation of improving the health of our communities.
About the Role:
Job Summary Works under the general direction of the Trauma Program Director and provides direct support for the Trauma Program Director, Trauma Medical Director, Trauma surgeons and Trauma Services staff. Exercises some independent judgment regarding work and projects, providing secretarial services and administrative assistance, exercising initiative and sound judgment on a regular basis. The Trauma Administrative Coordinator must project a positive and professional attitude and image and act with confidence and a high level of confidentiality.

• Licensure or other certifications:
• Educational Requirements:
  
  Bachelor’s Degree or equivalent combination of education and experience.
• Minimum Experience:
  
  One (1) year of healthcare experience.
• Other:

• Preferred Licensure or other certifications:
• Preferred
  
  Educational Requirements:
• Preferred Experience:
  
  Three (3) years administrative experience in healthcare.
• Other:

• Excellent written skills, including ability to compose routine letters, edit and proof business correspondence, and create reports
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint), SharePoint, office equipment and machinery
• Excellent interpersonal skills and ability to motivate and influence others with diplomacy and tact in a diverse environment
• Exercises a strong work ethic, good judgment, excellent organizational skills, and problem-solving abilities
• Ability to take initiative, work independently, multi-task, prioritize with minimal or no supervision and handle confidential information
• Must be able to anticipate needs and flex accordingly
• Demonstrated knowledge of medical terminology

• May act as administrator for Trauma Services SharePoint site.
• Actively participates in all Trauma Services staff meetings, PI initiatives, and trauma designation/re-verification activities.
• Formats policies, procedures and evidence-based practice guidelines created by Trauma Services staff, using various software programs.
• Collaborates with the Trauma Program Director, Trauma Medical Director, and PR Department in the development of Trauma Services marketing tools.
• Ensures all hospital and department policies pertinent to the clinical care of trauma patients or trauma operations are reviewed and revised on a regularly scheduled basis as defined by the hospital and ACS.
• Maintains safety and integrity of the department by identifying issues, submitting work orders and monitoring repairs.
• Maintains Trauma Services personnel files and TACS surgeons’ required CME, licensure and regulatory documentation for ACS.
• Manages calendars for the Trauma Program Director, Trauma Medical Director and TACS surgeons with proficient use of automated calendar management tools. Expect high appointment volume and regular changes to appointments.
• Coordinates and/or supports the coordination of educational programs carried out by the Trauma Services department.
• Supports coordination of regional activities conducted by the Trauma Services department.
• Takes initiative to reschedule standing and/or requested meetings to resolve schedule conflicts. Uses independent judgment and discretion when scheduling multiple appointments throughout the day to prevent delays in travel time or negative effect on punctuality.
• Plans and prepares materials and information needed for meetings, including reports, charts, graphs and other visual aids.
• Prepares agendas and handouts, takes minutes, and maintains…