Superior Court Specialist - Clerk of Court

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Full Time Employee Gainesville, GA, US

10 days ago Requisition

Salary Range: $21.54 To $27.16 Hourly

The purpose of this classification is to provide advanced technical clerical, calendaring, and courtroom support for a division of the Superior Court. This position manages all criminal calendars for an assigned division, records all felony sentencing, and coordinates all jury-related activities. The Superior Court Specialist serves as the primary liaison between the assigned Judicial Office and the Clerk’s Office and performs duties with limited supervision, exercising independent judgment and a high degree of accountability

• Manages and maintains all criminal calendars for an assigned division of the Superior Court, ensuring cases are accurately scheduled and remain calendared until final disposition.
• Receives, reviews, verifies, codes, indexes, and records court documents including pleadings, motions, rule nisi, and related filings.
• Gathers and analyzes court activity information to determine appropriate court dates and scheduling priorities.
• Enters, updates, maintains, and purges case and calendar data within division databases and the ICON/CMS
  360 case management system.
• Creates, updates, and distributes criminal calendars, including handling continuances, additions, and calendar changes.
• Prepares, generates, and ensures proper service of notices to parties, attorneys, and other stakeholders regarding scheduled court events.
• Serves as the primary point of contact for judges, judicial staff, attorneys, probation officers, law enforcement, and pro se litigants regarding calendaring and scheduling matters.
• Prints, distributes, and maintains official calendar records and supporting documentation in a timely and accurate manner.
• Attends all calendar calls, arraignments, motion hearings, jail pleas, jury trials, bench trials, pretrial matters, PMRs, and other court proceedings for the assigned Superior Court Judge.
• Acts as the Sentencing Clerk by accurately recording and processing all felony sentencing information.
• Acts as the Jury Clerk during trials, coordinating jury activities in accordance with applicable laws, policies, and procedures.
• Serves as the primary liaison between Calendar Clerks and Judicial Offices, ensuring effective communication and workflow coordination.
• Provides mentorship, guidance, and training to calendar clerks and other assigned staff.
• Exercises independent judgment and discretion while performing duties with limited supervision.
• Performs other relevant work as assigned.

Regular and predictable attendance is required.

• Associate’s Degree in Business Administration, Criminal Justice, or a related field.
• Minimum of five (5) years of courtroom experience; or
• Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position.

• Security Awareness (GCIC Computerized Based Training)
• Terminal Operator (GCIC Computerized Based Training)

• Thorough knowledge of the court system.
• Knowledge of applicable state laws, local statutes, and departmental policies and procedures.
• Knowledge of court calendar management practices and procedures.
• Knowledge of modern office practices, procedures, and equipment.
• Knowledge of computerized systems for maintaining court and administrative records.
• Skill in maintaining accurate court calendars, records, and sentencing documentation.
• Skill in decision-making within…