Accountant, Financial Compliance, Financial Reporting

Job Summary:

Performs accounting and clerical activities to assure accurate and compliant processing and recording of all financial transactions surrounding the collection of motor vehicle and property taxes and related fees.

Verifies, accounts for, and records tax/tag agent monies and reports daily; balances cashier’s collections and prepares deposit slips for bank validation. Compiles various daily journals to summarize transactions.

Verifies, evaluates, approves, and processes refunds, documentation relating to refunds payable functions, and inputs information; prepares and disburses refund checks; researches discrepancies; maintains files.

Processes various forms, reports, correspondence, checks, vouchers, spreadsheets and other documents associated with department operation within designated time frames, per established procedures.

Processes and collects returned checks. Reverses transactions affected by returned checks; corrects tag/tag transaction records as necessary.

Maintains spreadsheet with collection and distribution information as an aid to reconciliation.

Assists in interpreting, applying, and ensuring compliance with all applicable codes, laws, rules, regulations, standards, policies, and procedures; initiates any actions necessary to correct errors.

Instructs tax tag agents in correct procedures for accepting tax payments to ensure accurate and compliant recording of transactions. Trains agents in the identification of counterfeit currency.

Performs monthly audits of payouts between Tax Commissioner Office and Finance

Assists with audits and maintenance of the CIMA cash machine

Provide audit confirmations to governing authorities.

Balances and reconciles complex daily banking activity for operating accounts.

Prepares payouts, verifies Motor Vehicle and Title Ad Valorem Taxes, distributions, disbursements, and maintains records and files. Disburses collected revenue to governmental agencies, complying to parameters.

Plans, manages, coordinates, and implements the year-end closing processes and procedures for the assigned area of accounting records and in preparation of the countywide audit.

Conducts research of department files, account records, hardcopy materials, internet sites, or other sources as needed.

Prepares a variety of reports required by various levels of government; maintains information needed for reports and for the annual state audit.

Performs a variety of general/staff accounting functions, such as balancing & reconciling reports, calculating data, correcting data errors, keying financial data, generating reports, or maintaining records.

Maintains comprehensive and current knowledge of applicable laws, regulations, standards, and guidelines; reads professional literature; attends seminars, workshops, and training sessions as appropriate.

Assists lawyers, finance companies, mortgage companies and the public regarding taxes owed or paid.

Dispenses of sensitive documents, such as checks and receipts when their holding period expires.

Regular and predictable attendance is required.

Performs other related duties as required.

Computer

Calculator

Office Script

Copier

Check Scanner

Cash Machine

Various Software Packages

MS OFFICE 365

Quick Books

Document Scanner

Mitel Connect

Drives

Catalis

Payment Express

VCSTax

Bachelors Degree in Accounting

Two - Three years relevant Motor Vehicle and Property Tax experience in a Tax Commissioner Office environment

Any equivalent combination of education and experience, which provides the minimum level of qualifications, stated above.

None.

Knowledge of accounting/bookkeeping (general) principles, office practices, business practices, methods and procedures.

Knowledge of departmental accounting systems and procedures.

Knowledge of modern office practices, procedures and equipment including computers and Microsoft Office 365 Excel required

Knowledge of cash collection procedures.

Knowledge fraud prevention and counterfeit detection.

Ability to perform mathematical calculations with speed and…