Medical Records Tech

Job Category:

Revenue Cycle Work Shift/

Schedule:

8 Hr Morning - Afternoon Northeast Georgia Health System is rooted in a foundation of improving the health of our communities.

About the Role:

Job Summary Ensures that patient information is available electronically in a timely manner. Facilitates other departments, physicians, and hospital personnel access to this information for continuing patient care. Primary responsibilities include the prepping, scanning, and indexing of records, customer service, phone calls, chart procurement and reconciliation, chart preparation for transport, and other duties as assigned.

Minimum Job Qualifications Licensure or other certifications:

Educational Requirements:

High School Diploma or GED

Minimum Experience:

Three (3) to six (6) months on the job training to develop skills necessary to perform all the job functions.

Experience with computers and other office equipment required. Knowledge of medical records preferred. Must be able to type at least 50 words per minute.

Other:

Preferred Job Qualifications Preferred Licensure or other certifications:

Preferred

Educational Requirements:

Preferred Experience:

One (1) year recent healthcare experience.

Other:

Job Specific and Unique Knowledge,

Skills and Abilities

Ability to prioritize tasks and time Aptitude for organizing material

Good interpersonal skills

Basic personal computer and keyboarding skills

Ability to maintain close concentration during performance of tasks with frequent interruptions. Must maintain patient confidentiality at all times. Ability to communicate both verbally and in written form necessary.

Microsoft Office including Excel experience required

Must be able to type at least 50 words per minute

Must be able to proficiently use 10 key calculator keys Proficient in common office information systems, hospital information systems, and department information system applications

Essential Tasks and Responsibilities Maintains all printers/faxes in the department by stocking with paper and alerting appropriate maintenance when needed.

Cleans and performs basic maintenance on the scanners during each shift.

Retrieval of records, as needed for processing, including the following-up on any missing records. Searches for missing medical record documentation. Works one on one with clinical staff to procure and refile records as needed.

Prints daily discharge list from Epic and reconciles picked up charts against discharge list and reports missing, thinned, and/or held charts.

Prepares all records for scanning. This includes removal of staples, taping any torn area, removing documents that are electronically send to the system, ensuring correct patient identification by placing a bar code label on each page, verifying quality of document and indicates  original poor quality,  counting the pages and completing a batch cover page and placing the records to be scanned.

Scans records into the document imaging system. Ensure all pages of the batch are scanned into the system one at a time using proper procedure and technique for legibility and accuracy.

Indexes records into the electronic medical record. Ensure the quality of the images, rescans images for either color or poor quality on desktop scanners. Indexes each document to correct patient/encounter, document name, page sequence, and date within the document types and verifies that automatically assigned barcoded documents are correctly indexed.

Participates in daily huddle.

Maintains open communication with courier vendor and storage vendor.

Unpacks and distributes all incoming bags from courier. Maintains all courier logs for incoming and outgoing deliveries into the department.

Prepares, logs, boxes, and recalls charts for permanent storage. Assembles storage boxes. Uses…