Utility Purchasing Manager

Job Title

Procurement Manager

Administer and enforce a centralized purchasing program for procurement of supplies, fleet, equipment, and services by the Department of Water Resources;
Monitor and oversee Water Resource's warehouse inventory; ensure compliance with City's policies and procedures as it relates to purchases - while coordinating efforts with the Finance & Administration Division Manager. Supervise and oversee Purchasing and warehouse personnel.

Manages procurement process for supplies, fleet, equipment, and services, ensuring laws, city purchasing policies and procedures, and ordinances are followed. Identify potential new vendors or suppliers in order to secure more cost-effective sources of goods and services. Ensure vendor application and records are up to date for each vendor to maintain active vendor status with the city. Monitor vendor performance to ensure quality of service.

Directs supervisors in management of warehouse personnel interviews and makes hiring decisions, approves leave time, prepare and perform employee evaluations and other disciplinary actions as necessary. Oversee request for bids and proposals so they are prepared as required by law, including all documentation and supporting schedules. Contact vendors, evaluate bids, and approve purchasing recommendations made by staff; and submit to City Finance Department for purchase order.

Review and approve specifications prepared by Purchasing staff, including terms and conditions, prior to release to vendors for bidding. Prepare contracts between city and vendor for execution following city policy and procedures, and ordinances. Review outstanding purchase orders and work with departments to ensure accuracy and timely payment. Advises departments concerning purchase of supplies and equipment and designate proper account codes on purchase requisitions.

Purchase tags for all Water Resources vehicles. Coordinates the sale of scrap metal while ensuring the City's scrap metal policy is followed. Prepares budget for purchasing and warehouse group; process accounts payable for purchasing and warehouse group. Incumbent will be required to keep up with developing technologies, recommend changes to management, and implement new technologies. Performs other related duties as required.

Education and Experience: Bachelor's Degree in Business Administration, or related field. Three years professional purchasing experience; governmental experience is preferred. Any equivalent combination of education and experience which provides the minimum level of qualifications stated above. Licenses and Certifications: Certified Public Purchasing Buyer or Certified Purchasing Manager desirable. Valid Class C Driver's License and satisfactory motor vehicle record (MVR). Knowledge,

Skills and Abilities

: Knowledge of purchasing laws, rules and regulations for the State of Georgia. Knowledge of governmental purchasing and bid procedures and ethical constraints. Knowledge of government budgeting and accounting procedures. Intermediate Knowledge of Microsoft office products. Knowledge of Computerized Maintenance Management System (CMMS). Knowledge of computerized financial software. Knowledge of water/sewer systems is desirable. Supervisory experience is required. Ability to plan and direct the work of subordinate employees.

Ability to communicate clearly and effectively, both orally and in writing. Ability to establish and maintain effective working relationships with local government officials and private sector contractors and vendors.

Maximum of 15% in incentive pay. This class specification should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of this job. The incumbents may be required to perform job-related responsibilities and tasks other than those stated in this specification.

City Benefits Paid at 100%

• Employee Assistance Program
• Employee Clinic & Wellness Center
• GMEBS Retirement Plan (select positions)
• Life Insurance (up to $75,000)
• Paid Holidays (10)
• Paid Jury Duty Leave
• Paid Military Leave
• Paid Time Off (PTO)
• Protective Safety Equipment
• Short-Term Disability Insurance (After 12 months of employment)
• Tuition Reimbursement (After one year of employment)
• Uniforms (select positions)
• Workers' Compensation

Supplemental Benefits

• Accident
• Critical Illness
• Death and Dismemberment
• Deferred Compensation
• Dental
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Long-Term Disability
• Medical
• Plan A Retirement (50% City paid - select positions)
• Vision
• Voluntary Life Insurance

Other Benefits

• Biweekly Paycheck
• Credit Union
• Direct Deposit
• Discount PC Purchase Plan
• Employee Recognition Events
• Employee Wellness Opportunities
• Free Flu Shot
• Free Parking
• Health and Benefits Fair

City of Gainesville, GA

P.O. Box 2496 Gainesville, Georgia, 30503

www.gainesville.org