Equipment & Carrier Compliance Spec

Fleet Management Specialist

Essential Duties:

Manage and maintain the organization's fleet documentation to include DOT records, registration renewals, insurance tracking, and rental/lease agreements through a physical and electronic filing system.

Manage and maintain current trailer files in Syfan Transport LME.

Manage and maintain GPS systems.

Work collaboratively with vendors, SLI Partner Carriers and Operations on all SLI rental equipment.

Develop new strategies and practices for preventative maintenance schedules for all SLI rental equipment to include the arrangement of service when deemed necessary.

Construct and maintain cost spreadsheets for individual units and each division's fleet.

Manages invoices from all equipment vendors (trailers, chassis, roadside repair, etc.)

Monitors UIIA active drivers.

Monitors Highway carriers and assists in Carrier Services duties as needed.

Completes other duties as assigned.

Vet and approve new transportation carriers in compliance with DOT, FMCSA, and company standards.

Collect, verify, and maintain carrier documentation including insurance certificates, operating authorities, and safety records.

Conduct regular audits to ensure ongoing carrier compliance with federal, state, and local transportation regulations.

Monitor carrier performance and safety scores (e.g., CSA scores), and flag potential issues.

Identify non-compliance trends and escalate to appropriate departments.

Maintain accurate records for audits and risk management reporting.

Collaborate with internal legal and risk teams as needed.

Maintain and update carrier compliance data in transportation management systems (TMS) and compliance platforms (e.g., Highway, Carrier
411).

Ensure data accuracy and integrity for internal and external reporting.

Work cross-functionally with logistics, procurement, customer service, and legal teams to ensure seamless operations and minimize liability.

Serve as the point of contact for carrier compliance-related inquiries.

Experience and Skills:

Proficiency in Microsoft Office and logistics software (e.g., TMS, Highway, Carrier
411, Safer Watch).

Excellent oral and written communication skills

Attention to detail and accuracy

Working knowledge of Microsoft Office including Excel, Outlook, and Word

Prioritizing and Organization

Scheduling

Multi-tasking

Self Starter

Education Requirements:

Required:

High school diploma / GED or equivalent.

Required:

Knowledge of DOT/FMCSA regulations.

Preferred:
Bachelor's degree in Supply Chain, Business Administration, Transportation, or related field preferred; equivalent work experience accepted.

Preferred: 1+ year using McLeod software.

Preferred: 1+ year using Karmak software.

Preferred: 2+ years in a logistics environment.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This job operates in a physical office environment and is largely a sedentary role. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands, arms and fingers to effectively operate computer equipment and handle and/or lift objects up to 20 pounds.

Position Type/Expected Hours of Work

This position has assigned work shift of 8:00-5:00

EEO Statement

Syfan Logistics, Inc. is an Equal Opportunity employer. All Team Members and applicants are considered without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or any status which is protected by state or federal law.

Introductory Period:

Progress reports at 30 and 60 days with a review by management at 90 days.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities