Secretary to Principal -Gainesville High School

Primary Purpose

Ensure efficient operation of school office and provide clerical services for school's administrative staff.

• Job Title:
  
  Secretary
• Reports to:
  
  Principal
• Dept./School:
  Assigned Campus
• Wage/Hour Status:
  Nonexempt
• Duty Days: 11 month (220 days)
• Pay Grade: PP5
• Fund Source: 199
• Date Revised:
  May 2015

• High school diploma or GED

• Proficient word processing and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
• Knowledge of basic accounting principles

• Bilingual Preferred
• One to three years secretarial experience, preferably in public education environment

• Prepare written correspondence, forms, schedules, or reports using personal computer.
• Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.
• Maintain a daily teacher attendance log and records for substitute teachers.
• Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.
• Maintain school calendar of events.
• Maintain a log of visitors to school.

• Schedule meetings and appointments and maintain calendar for principal.
• Assist students, teachers, and parents as needed.
• Receive incoming calls, take reliable messages, and route to appropriate staff.

• Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
• Update handbooks, policy manuals, and other documents as assigned.

• Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
• Prepare and process purchase orders.
• Receive, store, and issue supplies and equipment.
• Assist with coordination of faculty meetings and campus activities.
• Assist with campus budget preparation.
• Maintain inventory of fixed assets, equipment, and supplies.

• Sort, distribute, or deliver mail and other documents.
• Maintain confidentiality.
• Perform other duties as assigned.

None.

Personal computer, printer, copier, fax machine, and calculator.

Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.

Full Time;
Salary Rate Range $33,440–$47,133.