Study - Human Resources Assistant

Work-Study - Human Resources Assistant

The HR Assistant provides administrative and technical support to the Human Resources and Payroll departments, with a primary focus on a document retention project. This position assists with organizing, scanning, auditing, and maintaining employee records to ensure compliance with institutional policy, state and federal regulations, and established record-retention schedules. The HR Assistant will also support ongoing HR operations and processes.

• Digitize employee personnel files and related HR documents by scanning, indexing, and saving records in Docubase or other electronic document management systems.
• Conduct file audits to identify missing, incomplete, or misfiled documents; assist with correcting and updating records as needed.
• Organize, purge, and prepare paper files in accordance with NCTC’s approved document retention schedule and state archival requirements.
• Maintain file accuracy and confidentiality in compliance with FERPA, HIPAA (as applicable), and NCTC policy.
• Assist with general HR administrative tasks such as data entry, filing, and assembling materials for onboarding and other HR processes.
• Participate in department retention projects and process improvements.
• Perform other duties as assigned. Responsibilities and duties may change based on the needs of the department and the institution.

High School Diploma or GED

• Strong organizational skills with the ability to manage large volumes of documents.
• Ability to maintain confidentiality and follow established procedures.
• High attention to detail and accuracy.
• Ability to work independently and adapt to changing priorities.
• May be required to sit for extended periods.
• Must be able to lift up to 10 pounds.

Frequent repetitive motion related to scanning and document preparation.

• Knowledge of document retention practices and/or HR record-keeping standards.
• Familiarity with FERPA and confidentiality requirements.

Experience working in an office environment.

• Experience with document handling, filing, or data entry.
• Experience working in Human Resources, payroll, or records management.
• Experience with electronic document management systems such as Docubase.

Part-time, maximum 19 hours per week. Hours may be flexible during the workweek:
Monday‑Thursday 8 a.m.–5 p.m.;
Friday 8 a.m.–Noon, based on department need.

Applicants must have applied for financial aid and have financial need.