Office Manager/Dispatcher - Hvac ; Northern Virginia
Listed on 2026-06-24
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Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Administrative Management
About the Role
We are a growing residential and commercial HVAC company seeking a highly organized, proactive Office Manager to support daily operations and help scale the business. This role is ideal for someone who thrives in a fast-paced environment, can juggle multiple priorities, and enjoys problem-solving.
As the central point of coordination, you will work closely with leadership, technicians, and customers to ensure smooth operations, efficient scheduling, and excellent service delivery.
Key Responsibilities- Manage daily office operations and administrative functions
- Coordinate and schedule service calls, installations, and technician routes
- Communicate with customers regarding appointments, updates, and service needs
- Handle customer inquiries and resolve issues with professionalism and urgency
- Order parts, materials, and equipment; track inventory as needed
- Assist with bookkeeping tasks (invoicing, payments, basic accounting support)
- Maintain organized records, job files, and documentation
- Support leadership with reporting, process improvements, and planning
- Anticipate operational needs and proactively solve problems
- Strong multitasking and organizational skills
- Ability to manage deadlines and shifting priorities
- Excellent communication and customer service skills
- Critical thinking and problem-solving mindset
- High attention to detail and accountability
- Prior HVAC office management or operations experience preferred
- Experience in HVAC, construction, or a related field is a plus
- Candidates without industry experience must be willing to learn quickly and grow with the company
This is not just an administrative role it is a key operational position with the potential to grow into a leadership role as the company expands. Compensation is performance-based, with significant upside for candidates who take ownership and contribute to company growth.
Why Join Us- Be part of a growing company with strong revenue and expansion goals
- Opportunity to directly impact operations and business success
- Clear path for professional and financial growth
- Supportive environment for learning the HVAC industry
Please submit your resume and a brief statement about your interest in the role and your ability to manage multiple responsibilities in a fast-paced environment.
Pay: $31.25 - $72.12 per hour
Work Location:
On the road
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