Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist to join a fast-paced, high-volume accounting team. This fully onsite position plays a critical role in managing invoice processing, vendor relationships, and ensuring timely and accurate payments to support overall financial operations and compliance.

This role requires strong organizational skills, accuracy under pressure, and the ability to manage large invoice volumes efficiently.

• Process high-volume invoices with accuracy and efficiency
• Code invoices to the correct PO, job, account, and phase codes
• Enter invoices into internal accounting/estimating systems, ensuring correct period and month posting
• Review and resolve rejected invoices due to PO or pricing discrepancies
• Reconcile vendor statements and resolve discrepancies promptly
• Prepare and execute payment runs (checks, ACH, wire transfers)
• Cut checks for signature approval in accordance with internal controls
• Record ACH debits and credit card payments accurately
• Maintain vendor records and ensure compliance with company policies
• Assist with month-end close and provide audit documentation
• Process weekly employee reimbursements and maintain supporting spreadsheets
• Support general AP and administrative accounting functions as needed

• 5+ years of Accounts Payable experience
• Experience working in high-volume invoice environments
• Strong attention to detail and organizational skills
• Ability to manage deadlines and prioritize effectively
• Excellent communication and problem-solving skills
• Experience with in construction or project-based environments is a plus