Administrative Specialist Iii

Position Information

Grade: 12

Location:

Maryland State Police, Central Records Division
1711 Belmont Ave, Baltimore, MD 21244

This position within the Division is responsible for processing requests for copies of Maryland State Police Incident Reports in accordance with the Public Information Act. Requests are received via mail, telephone, or walk‑ins. The role also performs UCR duties within the Incident Reporting Section, forwards reviewed UCR reports to the National UCR Program administered by the Federal Bureau of Investigation, and reviews UCR (e.g., Summary and NIBRS) reports for reasonableness and errors requiring action by UCR contributors.

• Evaluate Public Information Act requests for Maryland State Police reports (investigation, missing person, vehicle, DUI).
• Obtain, analyze, and interpret data to apply rules, regulations, and standards in accordance with laws.
• Search for the requested report in the MSP RMS, download it, and redact confidentiality items such as telephone numbers and addresses.
• Determine if the report can be released, send a 10‑day letter, and collect appropriate fees from the requestor.
• Determine release ability of reports in part or whole, delete non‑releasable portions, or recommend denial in accordance with SOP and applicable laws.
• Process all funds collected to ensure proper logging on appropriate forms, review checks for correctness, and forward to Division Administrative Support staff for deposit.
• Perform other related duties as assigned.

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• Two years of experience performing administrative, clerical, technical, or secretarial work.
• Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a non‑commissioned officer involving staff work that requires independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year‑for‑year basis for the required experience.

• Six (6) months experience processing Public Information Act (PIA) requests.
• Experience with Microsoft Word, Excel, PowerPoint, and Google Workspace applications.

Employees may be assigned duties requiring operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

The Maryland State Police seeks an equal opportunity employer and strives to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants regardless of age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, sexual orientation, or any other protected status.