Administrative Assistant

Future Opening:
Administrative Assistant

• Bonus based on performance
• Opportunity for advancement
• Paid time off

We are looking for a reliable Office Administrator in a small but growing family-owned upholstery shop in Gaithersburg. The ideal candidate is motivated, detail oriented, well organized, a team player, able to multitask, honest, and willing to take on new challenges. The role involves executing all aspects of the business and providing essential support to the staff.

The office administrator will handle customer relations, bookkeeping, writing estimates, quotes, invoices, and communication with workroom staff. They will mentor office assistants, prioritize tasks with little supervision, and help drive sustainable growth.

Hourly pay is determined by experience level and increased by speed of development.

• Coordinate office activities and operations to secure efficiency and compliance with company policies
• Use Quick Books, MS Office, and email
• Process online sales and reply to customer emails
• Manage and maintain client accounts and accounts receivables, make credit card transactions
• Order materials and supplies
• Answer phones, provide customer service and follow‑ups
• Schedule appointments, deliveries, estimates, write reports, create and update records and databases
• Maintain fabric sample books and handle sending/receiving packages
• Assist colleagues whenever necessary
• Spanish language skills are a plus

• Excellent knowledge of Quick Books, MS Office and office management software
• Proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills

Legal Notice:
This position is open to all qualified applicants; no discrimination will occur on the basis of age, race, color, religion, sex, national origin, disability, or any other protected characteristic.